What are the responsibilities and job description for the Executive Assistant/Office Manager position at Career Group?
Job Title
Executive Assistant / Office Manager
Location
San Francisco, CA (Onsite)
Compensation
$120,000 – $180,000 base salary equity benefits
Our Client
Our client is a high-growth startup building next-generation media experiences for the AI era. With a small, collaborative team and strong early momentum, they are redefining how users engage with content through innovative technology and thoughtful design.
The Opportunity
This is a unique opportunity to join a fast-moving, early-stage team in a highly visible role supporting the Founder/CEO while helping keep the broader office and operations running smoothly. You will play a critical role in enabling leadership effectiveness, enhancing team productivity, and contributing to a positive, well-functioning work environment. The role is ideal for someone who thrives in startup settings, enjoys wearing multiple hats, and takes pride in being both proactive and highly reliable.
Key Responsibilities
- Manage a dynamic calendar and coordinate meetings across time zones
- Prepare materials, track action items, and drive follow-through on key priorities
- Support internal coordination across the team and act as a connective hub within the organization
- Assist with office operations, including vendor coordination and day-to-day logistics
- Handle expenses, invoices, and basic operational processes
- Provide occasional personal support to ensure the CEO’s schedule runs seamlessly
- Contribute to ad hoc projects across operations, recruiting coordination, IT support, and procurement
- Help maintain an organized, efficient, and welcoming office environment
Ideal Background
- 3–7 years of experience supporting executives in fast-paced or startup environments
- Highly proactive, resourceful, and comfortable operating with autonomy
- Strong organizational skills with the ability to manage competing priorities
- Tech-savvy and quick to pick up new tools and systems
- Positive, adaptable, and team-oriented with a low-ego approach
- Excited by early-stage environments and motivated to engage with the company’s product and mission
- Comfortable taking on a mix of responsibilities, including operational support
Culture & Environment
- Tight-knit, collaborative team of approximately 10 employees in-office
- Fast-paced, high-growth startup environment with strong ownership and visibility
- Team members who are curious, engaged, and passionate about the product
- In-person, highly interactive culture that values communication and initiative
- Opportunity to make a meaningful impact and grow alongside the company
Salary : $120,000 - $180,000