What are the responsibilities and job description for the Executive Assistant/Office Manager position at Career Group?
Office Manager/Executive Assistant
Salary: $120,000 – 140,000 Equity Excellent Benefits!
Location: San Francisco - onsite Monday - Friday
Our client, a high-growth, venture-backed startup, is seeking an Office Manager & Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
This is not your typical office role. It’s a unique opportunity to step into the center of a fast-moving organization where you’ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you’re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
You’ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
What you’ll do:
- Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
- Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
- Handle administrative functions including scheduling, bill pay, and account management
- Partner closely with executives on calendar management, meeting coordination, and travel planning
- Lead internal communications, team events, and employee experience initiatives
- Build and refine operational processes that scale with the business
- Serve as a go-to resource and culture driver across the organization
What we’re looking for:
- 3 years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
- A highly proactive, detail-oriented operator who takes pride in ownership
- Confidence balancing hands-on execution with executive-level support
- Comfort navigating ambiguity and solving problems independently
- Strong communication skills and a collaborative mindset
- Experience with Google Workspace, Slack, and Notion
If you’re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company’s growth story, we’d love to connect.
Salary : $120,000 - $140,000