What are the responsibilities and job description for the Administrative Assistant position at Career Group?
Administrative Assistant (Temp)
South San Francisco, CA (Hybrid – 3 days in office)
Duration: May – December
A global consulting firm is seeking a highly organized and professional Administrative Assistant to support a dynamic and fast-paced office environment. This is a temporary opportunity running through December, ideal for a proactive individual who thrives in a collaborative, team-oriented culture and high-performance environment.
What You’ll Do:
- Manage complex calendars, scheduling, and meetings across multiple stakeholders
- Coordinate meetings and events, including logistics, agendas, materials, and follow-up notes
- Arrange travel and manage expense reporting with accuracy and compliance
- Prepare and organize materials for client proposals and presentations
- Track contracts and maintain organized documentation
- Troubleshoot issues and support internal and external stakeholders
- Serve as a point of contact for clients, vendors, and visitors
- Provide front desk backup support (phones, greeting guests, deliveries)
- Assist with special projects in a deadline-driven environment
- Handle confidential information with professionalism and discretion
What We’re Looking For:
- 2 years of experience as an Administrative or Executive Assistant (professional services preferred)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); SAP and Concur a plus
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Professional demeanor with sound judgment and discretion
- Ability to multitask, prioritize, and meet deadlines
- A proactive, team-oriented mindset with the ability to work independently
- Bachelor’s degree preferred (or equivalent experience)
- Positive attitude and sense of humor
If you’re looking to gain experience within a global organization and make an immediate impact, we’d love to hear from you!
Salary:
$25–$30/hour
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd.
We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.
Salary : $25 - $30