What are the responsibilities and job description for the ACCTS RECEIVABLE SPECIALIST position at Care Resource Opportunities?
Position Overview:
Associates degree in Finance or Accounting required
2 years of finance experience required
Job Summary
The Accounts Receivable Specialist is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial operations. The Accounts Receivable Specialist must comply with Generally Accepted Accounting Principles (GAAP), and various federal, state and local grants and contract requirements.
ESSENTIAL JOB RESPONSIBILITIES
Accounting and Finance
Prepare, review and submit health center invoicing for grants, contracts, and adhering to timelines.
Prepare, review and submit subsidiary company invoices, while adhering to timelines.
Post invoices and payments to an accounting system.
Reconcile deferred revenue accounts monthly.
Reconcile cost reimbursement by invoicing to the general ledger on a monthly basis.
Compile and submit all backup paperwork that’s required for contract reconciliation.
Update incorrect charge expenditures identified during general ledger review.
Respond to inquiries related to contract reconciliations and related charges.
Post, verify, balance, and reconcile financial statements, and correct discrepancies within applicable revenue and expenditure accounts.
Post customer payment by recording transactions.
Process accounts and incoming payments in compliance with accounting policies and procedures.
Prepare bills, invoices and bank deposits.
Work with the Accounting Manager to ensure timely closing of monthly financial statements.
Reconcile A/R aging reports to the general ledger monthly.
Communicate with Data team for lab and doctor visits required for uploading invoices.
Budget
Work closely with Budget Analyst to create invoicing templates (as required by new grants).
Communicate revenue and expenditures to Budget Analyst and recommend budget modifications based on analysis.
Administration, Auditing and Compliance
Support all health center external audits as necessary by providing financial reports and documentation as requested.
Verify that transactions comply with the accounting policies, procedures, and GAAP.
Maintain filing system for all grants, contracts, and A/R related documents.
Ensure confidentiality and security of all financial and employee files.
Job Knowledge and Skills:
Computer knowledge should include advanced knowledge of Microsoft applications (Word, Excel, and Outlook). Knowledge of Abila MIP Fund Accounting software is preferred. Experience in Adobe Pro is helpful. Excellent written and verbal communication skills are required to deal with external customers and vendors. Must be detail-orientated and possess good time management skills. Strong accounts receivable, general ledger reconciliation, and non-profit accounting for the healthcare industry are strongly preferred. Ability to work with multicultural and diverse population is required.
Safety:
Ensure proper hand washing according to Centers for Disease Control and Prevention guidelines.
Understand and appropriately act upon assigned role in Emergency Code System.
Understand and perform assigned role in health center’s Continuity of Operations Plan (COOP).
Culture of Service: 3 C’s
Compassion
Greet internal or external customer (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language.
Listen to internal or external customers (i.e. patient, client, staff, vendor) attentively, reassuring an understanding of the request and providing appropriate options or resolutions.
Competency
Provides services required by following established protocols and when needed, procure additional help to answer questions to ensure appropriate services are delivered.
Commitment
Take initiative and anticipate internal or external customer needs by engaging them in the process and following up as needed.
Prioritize internal or external customer (i.e. patient, client, staff, vendor) requests to ensure prompt and effective response is provided.
Other:
Reviews and responds to Finance Department ticketing system as it relates to accounts receivables.
Provides outstanding customer service to both internal and external customers using the Health Center’s 3C’s of service.
Participate in health center developmental activities as requested.
Other ad hoc office duties as needed.