Executive Administrator

Job Title: Executive Administrator  

Location: Huntsville, AL (On-site)

Canvas is seeking a highly motivated Executive Administrator in Huntsville, AL to perform mid-level administrative functions for the International Apache Project Office.

*Contingent upon award

Duties:

Specific duties include but are not limited to the following.

• Administrative functions include office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of INTL Apache PdM, DPdM, Product teams, Functional teams, and special staff).
•  Must be proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, and videoconferencing tools.
•  Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits.
•  Plans, coordinates, and schedules briefings and conference rooms.
• Manages multiple calendars and appointments, including key leaders, the INTL Apache Master Calendar, and the INTL Apache Long Range Calendar. Plans travel and prepares travel authorizations and vouchers.
•  Coordinates and prepares agendas for meetings. Organizes and coordinates conferences and ceremonies.
•  Must be familiar with formatting and processing awards and the lead times required for the given level of award submission.
• Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs.
• Must be proficient in utilizing Office automation equipment.
•  Receives and reviews incoming and outgoing messages.
•  Maintains subject matter files. Inprocesses incoming, and outprocesses departing personnel.
• Assists PdM, DPdM, and Ops specialist with developing office policies and procedures and keeping them current.
•  Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects.
•  Ensures proper handling and distribution of classified materials.
•  Responds to requests for information and routes to appropriate action agent.
• Collects and reports daily personnel accountability to INTL APache Ops.
• Performs other duties as assigned.
• U.S Citizenship required.

Requirements:

• Minimum Bachelor's degree with 8 years of relevant work experience
• Strong interpersonal Skills
• Proficient in Microsoft Office with a strong background in Excel and PowerPoint

Desired Qualifications

• Proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, videoconferencing tools and ETMS2 Tasker tracking system
• Proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS).

Security Clearance: Must have an active Secret clearance.

About Us

Founded in 2007, Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified , Fortune Best Small Workplace , Fortune Best Workplace for Millennials , Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year by the Huntsville/Madison Chamber of Commerce.

Benefits of Working with Canvas

To reflect our company culture, Canvas offers an exciting array of benefits that makes up our employees' total rewards package. Those benefits may include:

• Competitive Wages*
• Medical, Rx, Dental & Vision Insurance
• Generous company-funded Basic Life Insurance
• Company-funded Short-Term & Long-Term Disability
• 11 Paid Federal Holidays
• Generous Paid Time Off (PTO)
• Dependent Care and Medical Flexible Spending Accounts
• 401(k) retirement plan with company match and 100% immediate vesting
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Robust Employee Assistance Program
• Employee Referral Bonus Program
• Corporate Sponsored Events & Community Outreach
• Spot Awards for exemplary individual performance
• Discretionary performance-based bonuses
• And many more

*Final compensation for this position is determined by a variety of factors, such as a candidate's relevant work experience, skills, certifications, and geographic location.

Canvas is an Equal Opportunity Employer

Canvas is an equal opportunity employer and a VEVRAA federal contractor who affords equal employment opportunity to protected veterans and people with disabilities.

Canvas has equal employment opportunities that are based upon a candidate's qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit our Careers page. U.S. citizenship is required for most positions.

Canvas is committed to expanding access to employment for people with disabilities and disabled veterans. If you are a qualified individual with a disability or a disabled veteran, and your disability prevents you from applying, please advise what reasonable accommodation Canvas can provide to assist you in applying for one of our open positions. You may contact us by sending an email to -.

Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation for applying for a specific posted position will be responded to. Requests will be kept confidential and shared strictly on a need-to-know basis. Please be aware, scammers may try to impersonate our company by reaching out regarding job opportunities. We will never ask you for bank account information, checks, or other sensitive information as part of our hiring process. If you're unsure, please email - with questions.

For further information on Canvas including more information on employee benefits and our company culture, visit our website.

If an offer of employment is extended, applicant must have the ability to pass a background check. Offer of Employment is contingent upon the results.