What are the responsibilities and job description for the Office Administrator position at Executive Kingdom?
Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and keep our daily operations running smoothly. This vital role involves managing administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting various departments to ensure an efficient and professional office environment. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating a productive workplace. This paid position offers an exciting opportunity to develop your career in office management while contributing to our company’s success.
Responsibilities
- Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and warmth
- Oversee calendar management and schedule appointments, meetings, and events to optimize team productivity
- Coordinate vendor relationships, including negotiating contracts, managing supplies, and ensuring timely deliveries
- Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with training & development initiatives
- Maintain organized filing systems, manage document storage, and ensure compliance with confidentiality standards
Requirements
- Proven experience in office administration, clerical work, or office management roles
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent communication skills—both verbal and written—with professional phone etiquette
- Demonstrated experience in event planning, vendor management, and calendar coordination
- Supervising or team management experience is preferred; ability to train staff is advantageous
- Knowledge of medical office management or healthcare administration is a bonus but not required
- Familiarity with multi-line phone systems, filing procedures, and front desk operations
Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who thrive on organization and teamwork. This role offers the chance to develop essential skills in office administration while making a meaningful impact on our daily operations.
Pay: $18.00 - $23.00 per hour
Work Location: In person
Salary : $18 - $23