Assistant Sales Administrator

Who You Are:

Are you someone who values structure, accuracy, and organization? You understand the importance of maintaining clean data and can manage multiple tasks while staying focused. You are dependable and willing to learn. You are prepared to support a fast‑paced work environment and help keep systems accurate and operations running smoothly. If this describes you, we encourage you to apply.

Who we are:

Cadex Solutions Corporation is a holding company formed by Trivest Partners LP to build the premier provider of global commercial order-to-cash management solutions. With a history spanning nearly 100 years, Cadex is uniquely positioned with in-depth experience that builds relationships alongside results. Our team of industry experts brings innovation and data insight, improves your processes with hands-on help, and provides custom solutions based on specific needs. Cadex has approximately 900 employees serving over 1,000 clients across all industries from locations across the globe, with our larger operations in the United States, Colombia, Romania, and India.

Since 2019, Cadex has been putting together a strong portfolio of ARM companies, including

· A.G. Adjustments, formed in 1974 and headquartered in Melville, NY

· D&S Global Solutions, formed in 1997 and fully remote

· ABC-Amega, formed in 1929 and headquartered in Buffalo, NY

· TranSubro, formed in 2012 and headquartered in Oceanside, NY

· DAL, Inc., formed in 1974 and headquartered in Clifton Heights, PA

· Receivables Control Corporation (RCC), formed in 1970 and headquartered in Maple Grove, MN

· Insurance Recovery Group (IRG), formed in 1997 and headquartered in Framingham, MA

OBJECTIVE 

We’re searching for a motivated Assistant Administrator to join our team onsite in Clifton Heights, PA. In this role, you’ll support the Sales Team and work directly with the President of DAL, contributing to the efficiency and accuracy of our business operations every day.

Your ability to accurately input, update, and maintain data will ensure smooth operations and reliable information across the company. This position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks efficiently.

PRIMARY JOB DUTIES 

• Enter and update data in company databases with accuracy and speed.
• Transcribing information from various sources into digital formats.
• Organize and file documents for fast and easy retrieval.
• Utilize Excel for data tracking and management.
• Gather and verify information from multiple departments.
• Perform basic math calculations for data accuracy.
• Maintain confidentiality of sensitive information.
• Assist in generating internal reports based on collected data.
• Retrieve contacts, invoices, statements, and related documents.

SECONDARY JOB DUTIES

• General office duties: filing, scanning, uploading documents.
• Enter and modify client data.
• Assist with pre‑show event preparation and mailings.
• Enter raw data and support administrative workflows as needed.

OTHER JOB DUTIES  

This position will perform other duties as requested. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without advanced notice.  

SUPERVISORY RESPONSIBILITY 

This position has no supervisory responsibilities 

WORK HOURS / Location:

It is essential that this position adhere to the assigned work schedule and Onsite Location in Clifton Heights PA. This is a full-time position: Working Monday through Thursday 8:00am - 4:30pm EST, Friday 9:00am -3:00pm EST/EDT, subject to change with advanced notice. Schedules and hours required vary by region, department, client, and/or team. Schedules will be assigned on an individual basis by the manager/supervisor of the position. 

TRAVEL  

No travel is expected for this position 

COMPETENCIES 

• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Office, particularly Excel, including knowledge of pivot tables.
• Basic math skills for data verification purposes.
• Experience in data collection and transcription processes is preferred.
• Ability to computerize and maintain accurate records efficiently.
• Excellent typing skills with a focus on accuracy and speed.
• Previous experience in an office setting is a plus but not mandatory.
• Detail oriented and attention to Detail a must
• Experience with Data Entry and Contract Review a plus
• Sales Force a plus
• Law or Sales office a plus
• 2 years of office experience (preferred)
• 2 years of Microsoft Excel (Required)
• 2 years of Microsoft Word (Required)

REQUIRED EDUCATION AND EXPERIENCE 

• High School Diploma/GED and 1 year of data entry, customer service, or accounting experience 

FLUENCY 

• This position requires fluency in the English language 

ADDITIONAL ELIGIBILITY REQUIREMENTS/RESPONSIBILITIES 

• None required for this position 

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk and hear and work with others through verbal and written contact. This is a largely sedentary role; however the employee is occasionally required to stand, walk, use hands, and reach with hands and arms. Specific vision abilities required by this job include general seeing and close vision. Repetitive motion is frequently required through typing and computer mouse usage. Mental requirements include simple and complex reading, simple and complex writing, memorization, analyzation, perception/comprehension, decision making, planning, independent action, and planning. 

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

EEO STATEMENT  

Cadex provides equal employment opportunities to all employees without regard to race, color, creed, religion, sex, age, national origin, disability, marital status, familial status, predisposing genetic characteristics, domestic violence victim status, gender identity or expression, pregnancy, sexual orientation or military status. 

Salary : $20 - $25