What are the responsibilities and job description for the Executive Administrative Assistant position at BuzzClan?
Job Title: Executive Administrative Assistant
Location: Frankfort, KY (Onsite)
Duration: 6 months
Schedule: Monday–Friday, up to 30 hours per week
Job Summary:
Seeking an experienced Executive Administrative Assistant to provide daily administrative and operational support, manage executive calendars, handle inquiries, and coordinate office activities.
Key Responsibilities:
- Answer phone calls, respond to inquiries, and direct visitors appropriately.
- Manage executive calendars, Outlook schedules, and meeting arrangements.
- Prepare purchase requests, invoices, contracts, and related documentation.
- Coordinate workshops, events, and office supply inventory.
- Handle emails, printing, filing, scanning, copying, and other administrative tasks.
- Communicate professionally with internal teams and external stakeholders.
- Maintain confidential records and support daily office operations.
Required Qualifications:
- High school diploma or equivalent.
- 3 years of administrative experience.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, and Outlook.
- Experience with SharePoint and virtual meeting platforms such as Teams and Zoom.
- Strong organizational, communication, multitasking, and prioritization skills.
- Ability to handle confidential information and work independently or collaboratively.