Secretary

About Us

Buffalo Academy of Science Charter School (BuffSci) is a high-performing K–12 charter school dedicated to academic excellence and character development, with a strong focus on STEM education. We pride ourselves on maintaining a structured, supportive, and professional school environment for students, families, and staff.

Position Summary

The School Secretary serves as the first point of contact for students, families, and visitors and plays a critical role in ensuring the smooth and efficient daily operation of the school office. This position requires professionalism, confidentiality, strong organizational skills, and excellent customer service.

Key Responsibilities

Front Office Management

• Greet and assist students, families, and visitors in a professional and welcoming manner.

• Answer and direct phone calls and emails promptly.

• Manage incoming and outgoing correspondence.

• Maintain visitor logs and ensure building security protocols are followed.

Administrative Support

• Provide clerical support to school leadership and staff.

• Prepare reports, letters, and internal communications.

• Maintain student records in compliance with FERPA and school policies.

• Assist with scheduling meetings, appointments, and events.

• Support attendance tracking and documentation processes.

Records & Data Management

• Maintain accurate student and staff records.

• Process enrollment documents and student transfers.

• Manage filing systems (digital and physical).

• Order and maintain office supplies.

Family & Staff Support

• Respond to parent inquiries with professionalism and care.

• Assist with coordination of school events and activities.

• Support onboarding procedures for new students and staff.

Required:

• High School Diploma or equivalent (Associate’s degree preferred).

• Minimum of 2 years of administrative or office experience.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality.

Preferred:

• Experience in a K–12 school setting.

• Familiarity with student information systems.

• Bilingual (Spanish or other languages spoken in the Buffalo community).

Skills & Competencies

• Professional demeanor

• Attention to detail

• Time management

• Customer service orientation

• Problem-solving skills

• Ability to work in a fast-paced environment

Compensation & Benefits

• Competitive salary (commensurate with experience)

• Health, dental, and vision insurance

• Retirement plan options

• Paid time off and school holidays

• Professional development opportunities

Salary : $33,000 - $35,000