Expo Coordinator

Job Summary:

The Expo Coordinator manages all aspects of trade show and expo participation for Bucked Up. This role oversees logistics, and compliance with event regulations, with a strong emphasis on booth shipment, assembly, and tear down. The position requires strong organizational skills, attention to detail, and the ability to coordinate vendors, utilities, and travel arrangements while ensuring brand consistency and smooth onsite operations. This role requires a dependable individual, as it involves frequent travel—typically 1–2 trips per month.

Key Responsibilities:

• Plan and execute booth assembly and event logistics, including coordinating shipment, tracking delivery timelines, and ensuring all components arrive in good condition.
• Oversee booth setup and tear-down, ensuring structural integrity, proper branding, and compliance with venue regulations.
• Coordinate and supervise on-site day laborers, providing clear instructions and ensuring safety standards during assembly and dismantling.
• Arrange and confirm electricity, utilities, internet access, and insurance documentation for each event.
• Manage food sampling compliance, including obtaining permits, completing required forms, and ensuring adherence to health and safety guidelines.
• Liaise with vendors for booth materials, promotional items, and services, maintaining brand standards and quality expectations.
• Conduct pre-event checks and troubleshoot logistical challenges, such as missing shipments or last-minute layout changes.
• Provide hands-on support during events, including minor repairs, adjustments, and problem-solving to ensure smooth operations.
• Maintain detailed records of event logistics, vendor contacts, and compliance documentation for future reference.

Qualifications:

• Experience in event planning or expo coordination, ideally in the supplement, health, or wellness industry
• Familiarity with basic hand tools and ability to perform light construction tasks for booth assembly
• Ability to lift and move heavy objects safely (up to 75 lbs)
• Any experience in construction, carpentry, or general handyman work is a strong plus
• Strong attention to detail, especially regarding legal and compliance requirements for booth assembly and operation
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong communication and interpersonal skills for working with vendors, venues, and internal teams
• Ability to adapt to changing event schedules, troubleshoot issues, and handle unforeseen challenge

Additional Information:

• Pay is DOE
• Full-time schedule
• Insurance benefits are available for eligible full-time employees. Benefits include Health Insurance, Dental, basic life Insurance, Vision plan, HSA, and Employee Assistance Program.
• Additional voluntary benefits include accidental insurance, pet coverage, Metlaw services, and additional life insurance coverage.
• Paid Holidays
• PTO Available for Full-time employees
• Employee Discount on Bucked Up products and apparel