What are the responsibilities and job description for the Administrative Workflow Coordinator position at Buchanan Legal Professional Services?
A leading international law firm is seeking an Administrative Workflow Coordinator Lead to play a pivotal role in managing and optimizing administrative workflows for attorneys and business professionals. This is a hands-on, high-visibility position ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering exceptional client service. This role will be hybrid and can sit in San Francisco, Silicon Valley, Santa Monica, Seattle, NYC, or Boston.
Key Highlights:
- Oversee and assign workflow tasks, ensuring requests and projects are completed efficiently, accurately, and on schedule
- Track progress, identify bottlenecks, and provide timely updates to stakeholders to maintain alignment and transparency
- Serve as a primary point of contact for attorneys, paralegals, and administrative teams, fostering collaboration and process consistency
- Support onboarding, mentoring, and training of team members while maintaining workflow documentation and best practices
- Analyze workflow data to identify trends and opportunities for efficiency improvements and continuous process enhancement
- Assist the Business Center Manager with resource alignment, strategic planning, and prioritization of evolving business demands
- Provide backup support during peak periods to ensure service continuity and maintain a high-performing, client-focused environment
Requirements:
- Bachelor's degree required
- 2-4 years of administrative experience within a legal or professional services environment
- Strong organizational, multitasking, and problem-solving skills in a fast-paced setting
- Excellent communication, collaboration, and interpersonal skills with attention to detail and discretion
- Familiarity with administrative and workflow tools such as Calendaring, iManage, EMS, Chrome River, PrebillViewer, and Intapp preferred
Salary : $70,000 - $95,000