Reception & Catering Assistant

A highly regarded, global law firm is seeking an Office Services Reception & Catering Assistant to join its Boston office. This is an ideal role for someone who takes pride in creating a polished, welcoming environment and enjoys being at the center of day-to-day office operations. You’ll serve as the first point of contact for attorneys, staff, clients, and guests, while also supporting office services, conference room set-ups, and catering for meetings and events. This role will be fully on-site in Boston.

Responsibilities:

• Greet and assist attorneys, clients, employees, and visitors with a high level of professionalism and hospitality
• Manage reception duties including phones, conference room scheduling, and visitor coordination
• Prepare, set up, and break down conference rooms for meetings and events
• Order, receive, and manage catering and refreshments, ensuring accuracy, presentation, and cleanliness
• Maintain kitchens, conference rooms, and shared spaces to firm standards throughout the day
• Handle mail, deliveries, copy projects, and office supply inventory
• Support office moves, workstation set-ups, and facilities-related requests
• Coordinate with building management and internal teams on maintenance and office needs
• Provide logistical support for internal meetings and special events as needed

Qualifications:

• 2 years of experience in reception, office services, catering, hospitality, or a professional services environment
• Strong customer service mindset with a polished, professional presence
• Comfortable multitasking in a fast-paced, client-facing environment
• Proficiency with Microsoft Office and conference room scheduling tools (EMS experience a plus)
• Team-oriented, reliable, and able to handle last-minute requests calmly