Human Resources Assistant

Description

Job Title: Human Resources Assistant

Pay/Salary: $15.00 per hour

Benefits: 401k Plan, EAP

Hours: Up to 28 hours per week

Reports to: Director of Employee Relations & Development

Location: Corporate Office- 3104 Avenue J, Fort Pierce, FL 34947

1. Job Purpose

Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth that walks through our doors has a world class club experience that provides them with the opportunity for a GREAT FUTURE! 

The primary function of the Human Resources Assistant is to provide administrative support to the Human Resources Department. The Human Resources Assistant will play a pivotal role to ensure the continuous growth, success, and efficiency of the human resources department. 

2. DUTIES & RESPONSIBILITIES

The duties include, but are not limited to:

Human Resources & Office Administration

· Answer/respond to HR phone requests and forward/escalate appropriately

· Review voice-mail messages and emails; direct as needed and respond basic employee inquiries

· Order and manage office supplies, employee recognition supplies, etc. 

· Manage Shirt & Hoodie Inventory on shared workspace to ensure effective collaboration with Communications team

· Manage all name badge requests for organization

· Prepares & files termination and rescinded candidate folders

· Assists Human Resources Coordinator with new-hire process and employee recognition program

· Assists Employee Relations with the creation of job aids, process manuals, etc. 

· Files documents for entire department

· Responds to and processes Employment Verification Requests

· Documents and files all training, licenses, education certifications 

· Creates and submits all invoices for human resources department

· Run Payroll deduction instances 

· Create, edit, update, and share documents (PDF) as needed

OTHER DUTIES & RESPONSBILIBITIES

· Actively participate in BGCA trainings, internal trainings, and All Staff meetings

· Completes any additional assignments as requested

3. Qualifications

BACKGROUND SCREENING

• Must submit to and pass Level 2 background screening through the      Florida Department of Children & Families.
• Must pass pre-employment drug test 

Certifications 

• Current CPR/First Aid certification preferred, but not required

EDUCATION / EXPERIENCE 

· Minimum of High School Diploma. 

· Prior experience as an administrative assistant and/or human resources assistant is highly beneficial.

SKILLS/KNOWLEDGE

· Ability to handle multi-phone lines and communication platforms effectively

· Proven ability managing multiple priorities; strong organization, detail and process management orientation

· Working knowledge of office machines and equipment, e.g. fax machines and photocopiers

· Strong proficiency with computers, data base entry and with full Microsoft Office suite, PDF, email, and internet 

· Excellent written and verbal communication skills; above average interpersonal and soft skills 

· Ability to read, analyze, and interpret data and information and apply appropriate judgment

· Passion for providing extraordinary customer service and work with people at all levels

· Honesty and integrity are critical to this organization 

· Exercise good judgment and maintain confidentiality of critical and sensitive information, records, and reports

· Understand, interpret, and apply general administrative and departmental policies and procedures.

Travel

Some travel may be required for training and/or other business purposes.  

4. Working conditions

Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking). Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace.

5. Physical demands: 

• The usual and customary methods of performing the job’s functions      require the following demands: some lifting, carrying, pushing and/or      pulling, stooping/kneeling, reaching with hands and arms, and finger      dexterity. 
• This position requires extended talking, listening, sitting, walking,      and standing; computer viewing, and keyboard entry. Regularly lifting up      to 25 pounds. 
• Daily operation of personal motor vehicle relevant to carrying out job      duties is required for this position. 

Ability to think strategically and ability to sit for more than four hours per day.

6. OTHER

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time with or without notice. 

Salary : $15