Administrative Assistant

Primary Function

Serves as the kind, courteous, and professional face of BGCT. Supports management and executives with a blend of project management, communication, and organizational skills ensuring the smooth and efficient operation of the organization. Provides polite and professional assistance via phone, mail,  e-mail, to guests.  and generally being a helpful and positive presence in the workplace.

Key Roles (Essential Job Responsibilities)

• Administrative Support: Provide comprehensive administrative support to management and executives, including managing schedules, handling correspondence, and maintaining records.
• Office Services: Implement and maintain administrative systems and procedures to ensure effective office operations.
• Project Coordination: Assist with the coordination and execution of various administrative projects and special initiatives.
• Communication: Serve as a key point of contact for internal and external stakeholders, facilitating effective communication and information flow.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and arranging logistics.
• Report Preparation: Prepare and distribute reports, presentations, and other documents as required.
• Logistical Planning: Assist with logistical planning for events, meetings, and other activities.
• Supplies Management: Manage office supplies and inventory, ensuring necessary materials are available and properly stocked.

Knowledge / Skills Required

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Detail-oriented with a high level of accuracy.
• Professional demeanor and strong interpersonal skills.

Physical and Mental Requirements

• Ability to sit for extended periods of time
• Position operates in an office environment
• Occasional lifting of office supplies and materials (up to 20lbs)

General BGCT Expectations

• Healthy Behavior Modeling: Teaching youth and teens the importance of living an active, healthy lifestyle is a BGCT priority.  As a result, all staff are expected to model healthy behavior while working with our Club members.
• Inclusive Environment: BGCT values creating child-friendly environments, where youth and teens of all abilities, races, and ethnicities can be successful and participate.  BGCT expects employees to embrace its focus on inclusion of all members.
• Continuous Learning: Building the capacity of staff is central to BGCT.  The organization requires all staff to participate in annual professional development opportunities to cultivate their skills in the youth development field.
• Safe Spaces: Every staff member shares the responsibility for ensuring BGCT is, and remains, an environment free of sexual, physical, or emotional abuse.