What are the responsibilities and job description for the Administrative Assistant position at Carpet Masters of Kansas?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. As an energetic and proactive team member, you will be the backbone of our office environment, ensuring smooth communication, efficient scheduling, and exceptional customer support. If you thrive in a fast-paced setting and possess a passion for organization and service, this position is perfect for you!
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
- Maintain organized filing systems, update spreadsheets, and perform data entry tasks with accuracy and attention to detail.
- Oversee calendar management, schedule appointments, meetings, and coordinate events using productivity software such as Microsoft Office and Google Workspace.
- Handle office management responsibilities including supply inventory, document proofreading, and ensuring the office environment is efficient and welcoming.
- Support client communication through email correspondence, phone conversations, and follow-up to ensure high levels of customer support.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed.
- Perform general clerical duties such as photocopying, scanning documents, and maintaining accurate records.
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools.
- Excellent computer literacy with technical proficiency in office productivity software and familiarity with spreadsheets.
- Strong typing skills along with proofreading abilities to ensure error-free documents.
- Bilingual capabilities are a plus to effectively communicate with diverse clients and team members.
- Experience handling multi-line phone systems and front desk operations with professionalism.
- Demonstrated ability to manage time efficiently while juggling multiple priorities in a fast-paced environment.
- Previous experience with customer service or client communication is highly desirable.
Join us to be part of an energetic team dedicated to excellence! We value your skills in organization, communication, and technical proficiency—helping us create a seamless office experience while supporting our mission of delivering outstanding service every day!
Pay: $18.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $18 - $25