What are the responsibilities and job description for the Legal Administrative Assistant position at Boutique Recruiting?
Position Title: Legal Administrative Assistant
The Legal Administrative Assistant plays a crucial role in supporting attorneys within a dynamic litigation environment. This position requires a proactive individual who can manage complex tasks effectively while maintaining attention to detail. The ideal candidate will thrive in a fast-paced setting and demonstrate the ability to work both independently and collaboratively. Responsibilities include managing attorney calendars, preparing legal documents, and coordinating various administrative tasks. The role also involves mentoring junior staff, ensuring a smooth workflow within the team. A commitment to excellence and a strong understanding of legal processes are essential for success in this position.
Salary Range: $90,000 - $105,000 / Year DOE
Legal Administrative Assistant Responsibilities
- Answer telephone calls and take accurate messages as required; set up and facilitate conference calls
- Maintain and manage attorney Outlook calendars, including hearings and deadlines
- Schedule complex meetings and appointments, coordinating necessary arrangements
- Assist with the coordination and planning of internal and external events
- Ensure fee earners’ daily time entries are drafted accurately and entered in a timely fashion
- Prepare and edit billing proforma and coordinate client billing matters
- Research and manage complex travel arrangements and prepare itineraries
- Prepare and submit expense reimbursements and coordinate vendor payments
- Create and edit complex legal documents according to practice group requirements
- Proficiently manage client and firm files utilizing the electronic records management system
- Work collaboratively with team members to assist with various tasks
Legal Administrative Assistant Requirements
- Minimum 5 years of general litigation experience
- Experience supporting attorneys in complex litigation
- Experience with state and federal e-filing
- Able to check local rules and judge-specific standing orders prior to filing
- Experience with a document management system and time and billing systems
- Proficient in Word, Excel, and Outlook
- Able to use standard office equipment, including photocopiers and scanners
- Elite experience is preferred
- BA degree is preferred
Benefits
- 401K and employer contributions
- Cigna Medical Delta Dental PPO
- PTO holidays
If you are a Legal Administrative Assistant looking to take the next step in your career, apply now!
Salary : $90,000 - $105,000