Executive Assistant

Position Title: Executive Assistant

An energetic and highly organized Executive Administrative Assistant is sought to provide high-level support. This role serves as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across various stakeholders. The ideal candidate will thrive in a fast-paced environment and will be passionate about facilitating leaders to operate at their highest level. This position demands a proactive professional who can manage multiple responsibilities effectively and adapt to frequent changes. A collaborative spirit and a positive demeanor are essential for success in this dynamic role.

Salary Range: $80,000 - $100,000 / Year DOE

Executive Assistant Responsibilities

• Manage complex calendars, prioritize meeting requests, and coordinate intricate travel logistics and expense reporting
• Act as a professional liaison, building positive relationships at all levels of the organization while maintaining strict confidentiality
• Conduct research, gather data, and prepare sophisticated summaries, presentations, and reports to support decision-making
• Proactively manage follow-up tasks and, when necessary, help direct support staff or resources to ensure departmental goals are achieved

Executive Assistant Requirements:

• 3 years experience as an Executive Assistant with a large volume of calendaring, deadlines, and reporting
• Must have experience supporting legal teams as a Legal Assistant, Legal EA or Paralegal
• Preferred: Experience as a Paralegal and an EA, or a Legal Assistant who later transitioned into an EA role
• Self-motivated professional with strong work habits, reliability, and pride in delivering high-quality results
• Trusted and thoughtful, exercising sound judgment and maintaining discretion with sensitive information
• Collaborative with a positive personality, sense of humor, and willingness to help others succeed
• Experience with filing/record keeping and maintaining organized physical and online databases
• Experience communicating with various levels within the organization and external clients frequently, via phone and email
• Type A personality with expert-level attention to detail
• Ability to handle changes with grace, particularly frequent changes to schedules
• Associate degree or higher
• Skilled with Excel and able to teach oneself new functions, such as mail merge and metrics (Pivot and V/X Look-up)

Benefits

• Medical, Dental, and Vision coverage
• 401K with a 2% match
• Short-term and Long-term Disability insurance
• Flexible Spending Account and Health Savings Account options
• Tuition reimbursement
• Pet insurance
• Accidental Death and Dismemberment insurance

If you are an Executive Assistant looking to take the next step in your career, apply now! #LI-RB1