Recording Administrative Technician

Description

The Boulder County Clerk and Recorder's Office are currently seeking a Recording Administrative Technician to join our team. This position provides high-quality customer service to the public and performs a variety of administrative functions, including recording and indexing documents, while ensuring compliance with applicable Colorado Statutes.

The Clerk and Recorder’s office is committed to providing exceptional service for Boulder County residents throughout all divisions: Recording, Motor Vehicle, and Elections. We have an outstanding reputation in fulfilling our mission, and we are seeking an Administrative Technician who will adhere to compliance obligations and help provide excellent service to Boulder County residents. Our Office and Recording team are committed to living the values of accountability, adaptability, alignment, equity and inclusion, and service.

The Recording Division is responsible for recording and indexing real estate documents, including deeds, deeds of trust, liens, and subdivision plats; issuing marriage and civil union licenses; and preserving public records dating back to 1860. Grounded in the foundational principle that property ownership is central to our democracy, the Recording Division ensures that public records are accurate, accessible, and able to document both current and historical land ownership.

Our team of nine collaborates closely to assess inequities, develop solutions, promote improvement, and support one another in a positive, respectful workplace. We operate in a hybrid model, with on-average two of seven weeks spent in the office on a planned schedule, allowing us to deliver high-quality service remotely while also offering in-person support for those who prefer face-to-face assistance.

We are committed to fostering a culture in which people from all backgrounds can thrive, while ensuring equitable, accurate, and timely service for all members of the public. Our team takes pride in our work and accountability for the impact it has.

This is a full-time, benefited position. This position will work Monday-Thursday from 7:00-5:30pm. this position will work a Hybrid schedule, working both in the Boulder office and remotely. Under Fair Labor Standards Act (FLSA) guidelines, this position is non-exempt.

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

Hiring Salay Range: $52,008.00 - $57,150.00 Annually

Tentative Hiring Timeline

• Phone Screening: Week of April 29th
• First Round Interviews: Week of May 4th
• Second Round Interviews: Week of May 11th
• Reference Check: Week of May 14th
  
  

Examples of Duties

Compliance

• Required to research, understand, and meet Colorado legislative compliance.
• Comply with all cyber security requirements, training, and procedures.
• Accountable for accuracy and compliance of all Recording transactions.
  
  

Public Service

• Provide accurate, timely, and consistent information to the public across all channels (in person, email, phone).
• Ensure services are accessible, equitable, and responsive to the needs of diverse communities.
• Communicate clearly and respectfully, recognizing the impact of our work on individuals and families.
• Use sound judgment and established procedures to resolve issues efficiently and fairly.
  
  

Process And Procedures

• Prepare documents for recording by checking statutory requirements, accuracy of fees, and exemptions.
• Recording of documents: name, label, scan, and image review of documents while meeting documented expectations.
• Index recorded documents according to statutes and SOPs.
• Verify recorded documents according to statutes and SOPs.
• Issue marriage and civil union licenses.
• Maintain confidentiality of military records and marriage and civil union applications, as per statute.
• Balance daily deposit each day accurately.
• Provide input to ensure updated SOPs (Standard Operating Procedures).
• Assist with special projects.
  
  

Standards

• Model Clerk and Recorder values (Accountability, Adaptability, Alignment, Equity and Inclusion, and Service).
• Develop understanding of equity and inclusion and apply learnings to our service model.
• Model celebrating oneself and others.
• Model course correction.
• Build and maintain effective relationships with internal and external staff, our public and vendors.
  
  

General

• Participate in regular 1:1’s; presents concerns, solutions and needs.
• Support an environment that is solution-focused and innovative.
• Attend required classes/trainings.
• Additional duties as required.
• May be temporarily reassigned or participate in additional activities in the event of an emergency.
  
  

Required Qualifications

PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.

Education & Experience

Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of

• A High School Diploma, or equivalent
  
  

AND

• At least two years of office experience
  
  

Background Check

Additional related education may count towards required experience

• A job offer is contingent on passing a background investigation
  
  

Supplemental Information

Preferred Qualifications

• Ability to research and interpret statute
• Proofreading or verification of accuracy experience
• Able to assist members of the public all day while maintaining a positive attitude
• Data entry skills
• Basic Microsoft Office: Word, Outlook, Teams, and Excel
  
  

Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.

Benefits

As well as offering competitive pay and a caring work environment, Boulder County offers employees an array of benefits. For all FTE and Term employees, we provide:

• Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found HERE.
• Additional Benefits can be found HERE.
• Including:
• Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
• 12 weeks Paid Caregiver leave
• Breast feeding friendly-work environment
• Sick child care, an infants-at-work policy
• Access to LifeMart discount hub, including discounts on childcare centers, event tickets, travel and more!
• Access to a nationally-recognized wellness program
• Employee Assistance Program
• PERA 401k
• Social Security retirement plans
• Additional Life and Disability Insurance
• Critical Illness and Accidental Insurance
• County-paid tuition assistance
• Eligible for PSLF- Public Service Loan Forgiveness
• Free EcoPass
• Hospital Indemnity
• ID Theft Protection
• Pet Insurance
• 8 Hours of Paid Public Service Leave
• Generous paid time off
• Holidays
• New Year's Day January 1
• Martin Luther King's Birthday January
• Presidents' Day February
• Memorial Day May
• Juneteenth June 19
• Independence Day July 4
• Labor Day September
• Indigenous People's Day
• General Election Day November (first Tuesday after the first Monday, even years)
• Veterans' Day November 11
• Thanksgiving Day November
• Friday after Thanksgiving*
• Christmas Eve- ½ day (full day off depends on day of the week)
• Christmas Day December 25
• New Year’s Eve- ½ day (full day off depends on day of the week)
• Vacation**
• 80-hour bank of vacation at the time of hire
• Eight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.
• Medical**
• Eight hours of medical leave for each month employed.
• PERA- The County and all employees pay into both Social Security and PERA
• Employer contribution to Social Security: 7.65% of salary
• Employer contribution to PERA (Local Government Division- most county employees: 14.76%
• The District Attorney’s Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after Thanksgiving
• Vacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work.
  
  
01

How do you meet the minimum qualifications of at least two years of office experience?

02

What percentage of your work is customer service? Provide 2 examples of working with the public/customers.

03

What percentage of your work is accuracy driven? Provide an example of where accuracy was important and why.

04

What educational, volunteer, and life experiences demonstrate your ability to contribute to Boulder County's goals of achieving racial equity and social justice?

05

Why should The Clerk and Recorder Department consider racial equity and social justice in its day-to-day operations? What are some strategies that Clerk and Recorder Department could implement to help to reduce racial and other disparities seen in our community?


• Required Question