Legal Administrative Assistant

Night Legal Administrative Assistant- Part time Monday-Friday 4-9pm or Full-time schedule.

Responsibilities

• Provide comprehensive evening administrative support across all practice groups, ensuring seamless handoffs from day teams and continuity of client service.
• Draft, format, proofread, edit legal documents and correspondence with a high degree of accuracy; ensure timely completion of urgent filings and client communications.
• Assist with time entry and billing processes, ensuring accurate recording of attorney hours and timely submission of client invoices.
• Handle confidential information with discretion, maintaining strict compliance with Firm policies and client confidentiality standards.
• Serve as a resource for urgent projects, including proofreading, document assembly, and mailings.
• Manage and organize legal documents, including filing, scanning, and indexing.
• Assist with client billing.

Qualifications

• BA/BS degree preferred but not required.
• 5 years of Legal Assistant experience, in a mid-size to large Firm preferred.

Required Skills

• Expertise in Microsoft Word (styles), iManage (or comparative document filing system), Outlook, PowerPoint, and Excel.
• Comprehensive understanding of PDF (Kofax, Adobe) functions.
• Top-notch customer service skills – internally and externally.
• Excellent attention to detail and organizational skills with the ability to timely and accurately follow instructions and maintain accurate records.
• A high-level of professionalism, organization, flexibility, thoughtfulness, initiative, and reliability to appropriately set priorities and manage multiple responsibilities efficiently and effectively.
• Exceptional written and verbal communication skills.
• A consistent “can do” approach, and the ability to remain cool and professional under pressure.
• Ability to maintain strict confidentiality of client and Firm matters.
• Creative problem-solving skills and the ability to anticipate the next question or task.
• Demonstrates the ability to communicate effectively with all levels of personnel within the Firm.
• Ability to adjust work schedule to accommodate occasional overtime work.