IP Secretary, hybrid, great salary and team to work with

IP Legal Secretary

A prominent international law firm is seeking an experienced IP Legal Secretary to support attorneys and patent/trademark professionals in its Washington, DC or Los Angeles office. This role requires a highly organized professional who thrives in a fast-paced environment and can manage multiple priorities while delivering exceptional client service.

Responsibilities

• Provide administrative and legal support to patent and trademark attorneys
• Manage calendars, deadlines, meetings, travel arrangements, and correspondence
• Prepare, revise, proofread, and file legal documents and client communications
• Assist with billing, expense reports, invoicing, and matter management
• Maintain electronic and paper files, including document management systems
• Coordinate patent prosecution and trademark support tasks, including docket monitoring and USPTO-related filings
• Communicate professionally with clients, foreign associates, and internal departments
• Assist with overflow work and collaborate with team members to meet deadlines

Qualifications

• 5 years of legal administrative experience
• 3 years of patent prosecution experience preferred
• Strong knowledge of Microsoft Office, including Excel
• Excellent organizational, communication, and proofreading skills
• Ability to manage multiple deadlines with strong attention to detail
• Professional, dependable, and able to maintain confidentiality

Compensation & Benefits

This is a non-exempt position eligible for overtime. Competitive compensation and a comprehensive benefits package are offered, including medical, dental, vision, paid time off, retirement benefits, and wellness-related reimbursement programs.

Salary range for Washington, DC: $92,000 – $126,500 annually.