What are the responsibilities and job description for the Administrative Coordinator position at Boater's World Marine Centers?
Description
Keep the Details Organized and the Deals Moving
Boater’s World Marine Centers in Lake Placid, FL is seeking a dependable and detail-oriented Administrative Coordinator to support our day-to-day dealership operations.
This role focuses on billing, title and registration support, and general administrative coordination. You’ll work closely with the Sales and Accounting teams to make sure paperwork is accurate, transactions are processed correctly, and everything stays organized behind the scenes.
If you enjoy structured work, staying organized, and being part of a team that keeps things running smoothly, this is a great opportunity.
What You’ll Be Doing
Billing & Transaction Support
- Prepare and process billing for boat, motor, and trailer sales
- Review paperwork for accuracy, pricing, and required documentation
- Ensure taxes, fees, and discounts are applied correctly
- Assist with payment processing, including trade payoffs and consignment purchases
- Maintain accurate records in dealership systems
Title & Registration Support
- Track titles, registrations, and required customer documentation
- Assist customers with basic questions related to titling and registration
- Review and organize paperwork to ensure everything is complete
- Coordinate internally to support timely submission of documents
Administrative Support
- Respond to customer questions regarding paperwork and documentation
- Maintain organized filing systems (digital and physical)
- Assist the accounting team with basic reporting and administrative tasks
- Support general office needs as they come up
- Handle customer and financial information with confidentiality
Requirements
- Previous administrative, billing, or office experience preferred
- Dealership experience (marine, automotive, RV, or powersports) is a plus
- Basic understanding of titling and registration is helpful, but not required
- Strong attention to detail and organization
- Comfortable using Microsoft Office (Excel, Word, Outlook)
- Willingness to learn dealership systems (DMS experience is a plus)
- Good communication skills and a team-first attitude
- Ability to manage multiple tasks in a steady, fast-paced environment
- High school diploma or equivalent required
Why Join Boater’s World Marine Centers?
- Stable, full-time position with consistent workflow
- Supportive, team-oriented environment
- Opportunity to learn dealership operations and grow your skillset
- Work with a growing company in the marine industry