What are the responsibilities and job description for the Executive Assistant position at Bluewater Battery Logistics?
Requirements
Key Responsibilities
Calendar management, including scheduling and coordinating appointments, meetings, and travel itineraries to ensure efficient use of time.
Serve as the primary point of contact for internal and external communications with the office of the CEO, maintaining professionalism and discretion.
Prepare materials, agendas, and presentations for executive meetings, board sessions, and other leadership gatherings.
Track, review, and reconcile expense reports and budgets related to the CEO’s activities, ensuring accuracy and compliance with company policies.
Support ad hoc deal-related activities such as contract review, third-party logistics coordination, and cross-functional collaboration.
Build and maintain strong relationships with internal stakeholders, clients, partners, and board members to facilitate effective communication and collaboration.
Oversee the day-to-day operations of the office, acting as the primary liaison with building management.
Manage purchasing and inventory of office supplies, equipment maintenance, and vendor relationships, monitoring and maintaining office budgets.
Plan, coordinate, and execute company-wide events, meetings, and gatherings such as retreats, celebrations, and conferences.
Qualifications
2 years of experience in an administrative role.
Exceptional attention to detail.
Proficient in Microsoft Office (particularly well versed in Outlook, Teams and Excel)
A self-starter who takes pride in their work.
Excellent written communication.
The ability to handle sensitive and confidential information with professionalism and discretion.
Effective interpersonal communication skills with a track record of managing initiatives and coordinating cross-functionally.
Exposure to data analytics, strong ability to gather information and research independently. Develop and update reports while communicating between key stakeholders.
A growth-centric mindset and an eagerness to learn quickly.
Customer focused mentality, with a knack for creative problem solving.
Benefits
Why Bluewater?
Opportunity for rapid career growth and clear ownership
Health benefits: Medical and Dental Insurance are 100% paid for employees
Team-oriented workplace: Bluewater has a team-first ethos. We work together toward a common goal and take pride in our collective and individual successes. You will be surrounded by passionate team members who are motivated to succeed
Be part of something big: When you join the Bluewater team, you’ll be the first mover in an exciting time in the company’s life cycle. Your input will help form and shape the company. Your work will have an impact for years to come
Location
Salary : $60,000 - $80,000