What are the responsibilities and job description for the Executive Personal Assistant to CEO at Mission-driven HealthTech Startup position at Bloom Talent?
Backed by top-tier VCs and industry leaders, this mission-driven startup is looking for an Executive Assistant to their CEO. This is an exciting opportunity to join a fast-growing team that has doubled in size already this year to 150 and secured its Series B funding. In this role, you'll act as a true partner to the CEO to ensure priorities are aligned and time is leveraged through calendar management, inbox and communication management, travel planning, and meeting support. You will also provide about 25% personal support to help with travel, food deliveries, reservations, and miscellaneous tasks. Someone who thrives in a dynamic, fast-paced environment, demonstrates exceptional organizational skills, and is a proactive problem-solver who looks ahead to anticipate needs. This is a hybrid role, 4 days/week, based in their office in New York. 130-165K DOE equity, excellent benefits, 401k, daily lunches, and tech & education stipend!
Responsibilities:
- Provide day-to-day support to the CEO.
- Proactively manage the Executives' calendars, ensuring seamless scheduling and prioritization of high-level commitments.
- Act as a gatekeeper to align Executives' priorities and leverage time.
- Oversee inbox management for the Executives. Filtering, organizing, and drafting communications on their behalf to ensure timely, professional communication.
- Prepare Executives for meetings, providing thorough briefings and notes, and noting action items to follow up on.
- Coordinate and book travel arrangements, transportation, and related logistics. Providing detailed itineraries of trip logistics.
- Handle personal support (25%) to support the CEO holistically, assisting with booking travel, scheduling appointments and reservations, grocery deliveries, running errands, and ad hoc tasks.
Qualifications:
- 4 years of experience as an Executive Assistant providing support to senior leadership, ideally in a fast-paced startup environment.
- Exceptional verbal and written communication skills with a clear, concise, and professional tone.
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
- Solutions-driven mindset with a proactive, “get things done” attitude and the ability to work independently.
- Strong judgment and decision-making in identifying priorities with the confidence to escalate when necessary.
- Exercises a high level of discretion and maintains strict confidentiality.
- Receptive to feedback and quick to adapt when direction is given.
Salary : $130,000 - $165,000