What are the responsibilities and job description for the Executive Assistant to CEO at Series B AI Startup position at Bloom Talent?
Series B cutting-edge AI for hardware companies is looking for an Executive Assistant to support their CEO & Co-Founder. With their recent funding backed by top-tier investors and trusted by major Fortune 500 companies, this is an exciting opportunity to work closely with an exceptional founder at the intersection of AI and hardware. In this role, you’ll own the CEO’s calendar and complex travel logistics, draft polished communications, build relationships with stakeholders, and keep him on track and prepared through a relentlessly busy schedule. Someone organized, responsive, proactive, who will bring startup hustle and drive to work independently and optimize for efficiency. This is an in-office role, 5 days/week, based in New York City’s Flatiron neighborhood. 80-115K DOE equity, full benefits, 401k, unlimited PTO, and daily lunch.
Responsibilities:
- Manage complex, high-volume calendars and scheduling for the CEO & Co-Founder, prioritizing commitments and coordinating internal and external meetings across multiple time zones.
- Coordinate and manage domestic and international travel, including rapidly changing itineraries, rebooking flights, and handling logistics with responsiveness, including during outside standard working hours.
- Draft and manage professional communications on behalf of the CEO, ensuring a high level of professionalism when engaging with senior stakeholders.
- Build and maintain strong relationships with key stakeholders, using creativity and initiative to support effective collaboration and engagement.
- Take detailed, accurate notes during meetings and calls, ensuring key actions and follow-ups are captured and tracked.
- Provide additional admin and ops support to other executives as needed, primarily with scheduling and travel coordination.
Qualifications:
- Previous 3 years of experience as an Executive Assistant in fast-paced, high-performance environments such as financial or client services, VC, or similar.
- Excellent verbal and written communication skills, with the ability to draft polished, professional correspondence.
- Exceptional attention to detail with the ability to anticipate needs and ensure nothing falls through the cracks.
- Highly organized, proactive, and resourceful, with the ability to work independently and manage multiple priorities effectively.
- Responsive and agile, with the ability to adapt quickly to changing schedules, priorities, and time-sensitive requests.
- Strong relationship-building skills with a creative and thoughtful approach to stakeholder engagement.
- Demonstrated problem-solving ability and a proactive mindset in handling complex and evolving tasks.
- Tech-savvy. Proficiency with workplace tools such as Google Workspace, Notion, Slack, and other messaging platforms.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.