Office Manager

Our client is an investment firm (3 billion AUM) targeting opportunities throughout the capital structures of real estate, related assets, and asset-intensive businesses

They are seeking an experienced Office Manager to oversee daily operations and ensure the seamless functioning of their New York office. The role is hybrid – working 4 days per week out of the mid-town Manhattan Office. Occasionally, you may need to work out of the Stamford, CT office. (a few times a year).

Key Responsibilities

• Manage day-to-day office operations, ensuring a smooth, organized, and professional workplace
• Oversee office vendors, including facilities, IT, and building management
• Coordinate office logistics such as seating plans, supplies, equipment, and maintenance
• Support senior executives with scheduling, meeting coordination, and travel arrangements
• Plan and execute internal events, team meetings, and client-facing functions
• Onboarding new hires, including workspace setup and coordination with HR/IT
• Maintain office budgets, process invoices, and manage expense reporting
• Primary point of contact for building management and external service providers
• Implement and improve office policies, procedures, and best practices
• Ensure compliance with firm policies and NYC workplace regulations

Qualifications

• 8 years of office management experience, preferably within a hedge fund, asset management firm, or financial services environment
• Strong organizational and multitasking skills in a fast-paced setting
• Excellent communication and interpersonal skills
• Use of professionalism and discretion, especially when supporting senior leadership
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and workplace tools (e.g., Concur, Zoom, Teams)
• Experience managing vendors, budgets, and office operations in NYC commercial environments is preferred

Preferred Skills

• Prior experience in hedge funds, private equity, or investment firms
• Handle travel and expenses for senior leadership
• Familiarity with financial industry culture and high-performance environments
• Ability to anticipate needs and proactively solve problems
• Event planning and project management experience

Compensation

• Competitive base salary ($180,000 - $220,000) based on exp. Bonus of 10%-15%
• Comprehensive fully paid by employer benefits (health, dental, vision, 401(k), etc.)
• PTO of 20 days per year plus 10 holidays per year.