What are the responsibilities and job description for the Executive Assistant position at Binding Minds Inc. (Certified Disability Owned Business Enterprise)?
We are seeking a proactive and highly organized Floater Executive Assistant to support teams across investment and client-facing functions. This role provides dynamic administrative support, covering team absences, peak workloads, and special projects in a fast-paced professional environment.
Key Responsibilities:
- Heavy calendar management and scheduling support
- Domestic & international travel coordination
- Preparing presentations, reports, and meeting materials
- Coordinating logistics for meetings, events, and visitors
- Managing expenses, documentation, and administrative processes
- Supporting cross-functional teams and special initiatives
Ideal Candidate:
- 2 years of administrative or executive support experience in a professional setting
- Strong Outlook and calendar management skills (direct calendar ownership required)
- Excellent communication, organization, and multitasking abilities
- Professional, polished, and adaptable with a proactive mindset
- Comfortable supporting multiple stakeholders in a fast-paced environment
- Investment or financial services experience is a plus
Work Model:
Hybrid schedule — 4 days onsite in Boston, MA and 1 day remote.
Salary : $30 - $35