Business Coordinator (AGILEXT)

Summary

The Business Coordinator at Agilext is responsible for overseeing the day-to-day administrative, financial, and operational support functions of the business. This role supports Accounting, Payroll, freight coordination, inventory management, cost analysis, and HR coordination to ensure the business operates efficiently and accurately. This individual will work closely with our people both onsite at Agilext and with corporate to executive the administrative functions of the business. 

This is a part-time role (4 days onsite, 24-30 hours/week) that could potentially grow into a full-time role.

Essential Job Duties

Accounting & Finance Support

• Perform Accounts Payable (AP) and Accounts Receivable (AR) functions, including invoice processing, billing, collections support, and payment coordination.
• Support corporate Accounting for the month-end close process.
• Prepare routine financial reports and analysis to support management review and decision-making.
• Conduct basic cost analysis, including tracking operating costs, freight costs, and inventory-related costs to support cost control and margin visibility.

Inventory & Operations Support

• Support inventory management activities, including maintaining inventory records, coordinating physical counts, and reconciling inventory data with accounting records.
• Work with operations and external partners to support accurate inventory valuation and reporting.
• Arrange outbound freight, including carrier coordination, shipment scheduling, and documentation.
• Monitor freight and logistics costs and provide supporting data for cost analysis.
• Enter and manage Purchase Orders.
• Back up the routine functions of the Operations Manager.

Payroll & Human Resources Coordination

• Process payroll and maintain accurate payroll records in coordination with corporate HR and payroll provider.
• Support HR administration, including employee recordkeeping, onboarding documentation, and benefits coordination.
• Serve as an administrative point of contact for HR-related functions and employee support.

Administrative & Business Support

• Coordinate with other leaders at both the local and corporate level to analyze and optimize the performance of the business.
• Support Sales efforts in various capacities including communication and sample fulfillment.
• Maintain accurate and organized financial, inventory, and employee records.
• Special projects to support the growth and efficiency of the business.
• Other support and administrative duties required by the business.

Required Qualifications

• 5 years of experience in office management, accounting support, or business operations.
• Experience supporting AP, AR, payroll, and financial reporting processes.
• Experience working with inventory or cost-related data.
• Proficiency with Microsoft Excel and general office software and ERP.
• Strong organizational skills and attention to detail with the ability to prioritize effectively in a small team environment.
• Clear communication skills and a service-oriented mindset.
• High degree of integrity and discretion when handling financial and employee information.

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Salary : $26 - $34