Accounts Payable/Accounts Receivable Manager

Job Description

Title: Accounts Payable & Accounts Receivable Manager

Reports to: President

Job Purpose:

Responsible for all areas relating to financial reporting, including maintenance of the general ledger, accounts payable, and accounts receivable. Manages monthly close processes and posting of month-end financial information.

Key Responsibilities:

• Manage cash application, ensuring all customer payments are accurately applied and reconciling any discrepancies between payments and invoices. Record bank deposits.

• Create customer credits and adjustments and maintain a monthly log of all adjustments processed.

• Contact customers to ensure timely collection of outstanding balances, including issuing statements and reprinting unpaid invoices as needed.

• Record vendor invoices and reconcile vendor statements.

• Process vendor payments, including wire transfers, and upload payment files for positive pay processing.

• Reconcile all cash accounts.

• Calculate and prepare monthly state sales tax filings.

• Provide internal IT support for Microsoft Office applications, email, and system backups; serve as primary liaison with external IT provider for system or equipment issues.

• Perform month-end and year-end close procedures, including generation and storage of required financial reports.

• Provide W-9 documentation to customers and vendors as needed.

• Maintain records and process weekly 401(k) contributions, including employee deferrals, employer match, and loan repayments.

Requirements:

• Accounting / bookkeeping experience including AP, AR, general ledger, and financial reporting

• Strong computer and business software skills, including Microsoft Excel and Word (ERP experience such as Macola or Synergy a plus)

• Ability to multitask, work under pressure, and meet deadlines