Office Administrator

Job Title: Office Administrator

Reports to: Operations Manager - Human Capital & Culture

Location: Farmingdale, NY
Hours Available: Full-time, Monday - Friday 8:00am - 5:00pm (with 1-hour lunch break)

Salary Range: $23.00 - 30.00/hour (Actual compensation will be determined based on experience, location, and other factors permitted by law)

Why Work @ BEDGEAR?

If you’re looking for a career and not just a job, BEDGEAR provides a work environment that accelerates growth for all its team members. Keeping up with the everyday challenges of a fast-growing consumer goods company demands a team of all-in players, who are focused on continuous improvement, collaboration, leadership, and have a growth-mindset. If you want to elevate yourself personally and professionally, surrounding yourself with others that share the same values, beliefs, and behaviors will provide the support and extra push to reach new heights and smash new goals. At BEDGEAR you can expect to find successful teammates who exemplify our core values of being:

HUNGRY - HUMBLE - CURIOUS - CLEVER - COMMITTED - HUMANITARIAN

Job Summary

The Office Administrator ensures the efficient and cost-effective functioning of our corporate headquarters by strategically overseeing office supply purchasing, vendor partnerships, order cycles, and administrative workflows. This role requires a balance of tactical execution and strategic foresight to manage expenses, streamline processes, and create an engaging, well-supported workplace.

The ideal candidate is highly organized, adaptable, and solutions-driven—able to manage multiple priorities at once, creatively solve problems, and partner with leaders across departments to ensure the office operates at its best in support of company goals.

Essential Functions (include but not limited to):

• Lead strategic purchasing and order cycle management for office supplies, equipment, and services to effectively manage costs while ensuring business continuity.
• Build and maintain strong relationships with vendors, negotiating contracts and service agreements that balance quality, cost, and reliability.
• Oversee daily office operations at headquarters, including facilities, supplies, equipment, and administrative support.
• Provide support for key cross-departmental needs such as room scheduling, shipping coordination, and space planning.
• Partner with Finance to track budgets and identify opportunities for cost savings without compromising service or employee experience.
• Coordinate onboarding logistics for new hires, including office space, supplies, and system access in partnership with IT and Human Capital.
• Manage vendor services related to facilities (cleaning, security, building management, etc.) and ensure compliance with service contracts.
• Enforce office policies such as visitor access, safety, security, and emergency readiness.
• Support headquarters programs including sustainability, wellness, culture initiatives, and company-wide events.
• Catering in meals
• Ordering meeting/conference/workshop supplies
• Sourcing event vendors
• Presentation/AV set-up
• Room set up
• Act as a resource and problem solver for employees and leadership, ensuring needs are met with creativity and efficiency.
• Identify and implement opportunities to streamline office workflows and improve the team experience with process improvements, technology, and and cross-departmental collaboration.
• Assist in additional duties as requested by management.

Skills:

• Strong organizational and multitasking ability; thrives in a fast-paced environment.
• Proven experience managing office supply purchasing, order cycles, and vendor contracts.
• Skilled in problem solving with a creative, resourceful approach.
• Proficiency in Microsoft Office Suite and office management tools.
• Strong written and verbal communication skills with excellent interpersonal ability.

Minimum Requirements:

• Must be 18 years of age or older.
• High School Diploma or GED.
• Must be legally authorized to work in the U.S. and able to provide documentation.
• Fluent in English (reading, writing, speaking, comprehension).
• Proficient in Microsoft Office and general computer usage.
• Must have a valid driver's license and reliable, insured vehicle that can be used for running local errands.

Preferred Education/Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• Experience in a corporate headquarters or professional services environment strongly preferred.

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance
• Wellness program

Work Location: In person

Salary : $23 - $30