Temporary Receptionist

Our client, a global leader in sustainable engineering located in downtown Austin, is seeking a professional and service‑oriented Front Desk Receptionist to provide full‑time reception and office operations support in a fast‑paced professional office environment. This role serves as the first point of contact for visitors, clients, and vendors while supporting daily office operations, meetings, safety initiatives, and administrative needs. The position partners closely with internal teams, external service providers, and property management to ensure a well‑organized, welcoming, and secure workplace. This is a fully onsite, 1 month contract role within the hours of 8:30-5. Candidates ideally can start ASAP!

Job Responsibilities:

• Provide full‑time front desk coverage with a professional, welcoming demeanor and maintain an organized reception area

• Greet and assist all visitors; manage visitor sign‑in/sign‑out logs, badges, and required Health & Safety documentation

• Answer, screen, and direct incoming calls in a courteous and professional manner

• Maintain office security protocols and support overall workplace safety efforts

• Coordinate meetings end‑to‑end (client meetings, lunch and learns, and team events), including room scheduling, calendar invitations, A/V setup, seating arrangements, and catering

• Reset conference rooms and huddle spaces after meetings and ensure all meeting spaces are ready daily

• Support office maintenance and repair requests by coordinating with property management

• Handle incoming and outgoing mail, package distribution, overnight shipments, and date‑stamp all incoming mail

• Maintain filing systems and support general clerical and administrative tasks as needed

• Assist with new hire onboarding activities

• Support Office Safety & Environment Coordinators as needed

• Coordinate with external vendors and service providers in partnership with the Administrative Manager

• Perform additional duties as assigned to support overall office operations

Qualifications:

• High School Diploma or equivalent

• Minimum of five (5) years of experience working in a professional office environment

• Strong written and verbal communication skills

• Demonstrated ability to prioritize multiple tasks, provide timely follow‑up, and maintain attention to detail

• Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

• Working knowledge of office technology and applications, including Teams, Adobe, email, calendars, spreadsheets, databases, and internet navigation

• Positive, energetic attitude and a customer‑service mindset

• Ability to work in a typical office environment, including extended periods of sedentary work
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)