Bilingual Admin Assistant

Beacon Hill is hiring! We are partnering with a religious institution in hiring a Bilingual Sr Admin Assistant to start immediately. The Bilingual Administrative Assistant provides administrative and clerical support to ensure efficient operations of the organization. This role requires fluency in Spanish and English to effectively communicate with diverse stakeholders, including staff, clients, and community partners.

Key Responsibilities

• Provide administrative support to the Director and Vicar, including calendar management, scheduling, travel arrangements, and meeting preparation
• Serve as a resource and point of contact for extern priests and religious communities
• Manage office reception, including answering phones, greeting visitors, and handling inquiries
• Prepare correspondence, reports, presentations, and other documents
• Maintain accurate personnel records and confidential files for priests and religious
• Enter and update data in Archdiocesan personnel systems
• Assist with budget preparation, expense coding, P-card reconciliation, and accounts payable
• Order supplies and coordinate services, equipment, and office needs
• Support events, meetings, and hospitality as needed
• Maintain office IT and telecommunications needs
• Collaborate with related offices and provide coverage as necessary
• Perform other duties as assigned

Qualifications and Requirements

• Minimum of seven (7) years of administrative experience in a corporate or non-profit setting; Archdiocesan experience preferred
• Bilingual in Spanish (oral and written) required
• Strong understanding of the Catholic Church, its hierarchy, protocol, and mission
• Familiarity with the structure and operations of the Archdiocese
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and standard office technology
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and able to prioritize effectively with minimal supervision
• Professional demeanor with sound judgment, discretion, and ability to maintain confidentiality
• Ability to interact respectfully and professionally with clergy, religious, laity, and the public

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)