Administrative Assistant

Administrative Assistant to $70K - Financial Support Role!

Our client, a large real estate organization, is seeking an Administrative Assistant to support their accounting function, including payment and deposit operations. This position sits at the intersection of administration, coordination, and financial workflow support, with full ownership over check processing, tracking, and follow-through on banking relationships. The ideal candidate brings 2 years of experience in financial services and thrives in process-oriented environments.

Position Details:

• Location: Chestnut Hill, MA
• Work Model: In Office
• Degree: Preferred
• Responsibilities include managing the end-to-end flow of incoming and outgoing payments; overseeing daily check scanning, deposits, and documentation across multiple banks; handling physical mail distribution and preparing outgoing checks and courier packages; serving as the primary point of coordination for deposit activity and related inquiries; maintaining accurate tracking logs and proactively resolving open items; partnering with internal stakeholders to ensure adherence to established banking procedures; supporting efforts to transition payment methods from paper to electronic formats; and contributing ideas to improve efficiency, controls, and workflow consistency.
• The ideal candidate possesses prior experience in an financial services, administrative role; strong comfort working with numbers, payment processes, and financial documentation; exceptional attention to detail with a track record of error-free execution; a highly organized, admin-first mindset with strong ownership and follow-through; proficiency in Microsoft Outlook, Word, and Excel; and the ability to work independently while collaborating effectively in a team-based environment.

This opportunity offers flexible scheduling with an expectation of 40 hours or less per week, paid overtime if worked, and free parking!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)