What are the responsibilities and job description for the Gala Coordinator position at Beacon Hill Staffing Group?
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Our client, a global advocacy organization, is seeking a Long-Term Temporary Part-Time Gala Coordinator. This is a primarily remote opportunity, with required onsite attendance in Sands Point, Long Island the day before and the day of the organization’s gala in mid-December.
The role guarantees 10 hours per week, increasing to 20 hours per week during the final two weeks leading up to the event. The assignment will begin in mid-October and run through December 17th. The role will pay up to $20/hr
Responsibilities:
- Track event attendees, sponsors, and RSVPs using Excel and internal databases
- Provide daily event and registration reports
- Correspond with sponsors regarding journal ads, logos, and seating requests
- Assist with budget and revenue tracking in partnership with the Director
- Support gala logistics, guest communications, and administrative tasks
- Assist with event check-in and day-of-event coordination
- Help ensure a positive experience for sponsors, donors, and attendees
Qualifications:
- Previous event, fundraising, gala, or administrative support experience preferred
- Strong Microsoft Office skills, particularly Excel
- Excellent organizational and multitasking abilities
- Ability to prioritize competing deadlines in a fast-paced environment
- Strong customer service and communication skills
- Experience with database management and data tracking is a plus
- Must be available to work onsite in Sands Point, Long Island for the gala event in December
- Company-issued laptop will be provided
A1476083NY-Temp_1790688476
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