Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and account reconciliations. This role ensures compliance with company policies and accounting procedures while maintaining strong relationships with vendors and internal stakeholders. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Process high-volume vendor invoices, ensuring proper coding, approvals, and supporting documentation.
• Perform two-way and three-way invoice matching against purchase orders and receiving documentation.
• Review invoices for accuracy and resolve discrepancies with vendors and internal departments.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Maintain vendor records, including W-9s, payment terms, and banking information.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end close activities, including accruals and AP account reconciliations.
• Support annual 1099 preparation and reporting requirements.
• Respond to vendor inquiries regarding payment status and account discrepancies.
• Monitor AP aging reports and ensure timely payment of obligations.
• Maintain organized electronic and physical records of invoices and payment documentation.
• Identify opportunities for process improvements and increased efficiency.
• Assist with audits and provide supporting documentation as needed.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2 years of Accounts Payable experience.
• Experience working with ERP systems such as SAP, Oracle, NetSuite, Workday, or similar.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Knowledge of general accounting principles and AP best practices.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.