Assistant Director of Accounting

General Purpose

Under limited supervision, the Assistant Director of Accounting ensures the accuracy and integrity of financial reporting. Primary responsibilities include financial accounting and reporting, accounts payable, accounts receivable, purchasing, and management of the Center’s annual budget, including supporting schedules, Medicaid Cost Reports, and the cost allocation plan. The position provides financial guidance to stakeholders regarding resource allocation and utilization, and ensures that controls and processes are effective for timely, accurate reporting.

Qualifications

• Minimum of seven years of accounting experience, including at least five years in management and three years in budgeting.
• Bachelor’s degree with a concentration in Accounting.
• Proficiency in Generally Accepted Accounting Principles (GAAP) and advanced knowledge of financial statements, including Income Statements, Balance Sheets, Statements of Activities, Statements of Financial Position, Statements of Changes in Net Assets, journal entries, and related accounting principles.
• Knowledge of budgeting and accounting practices for nonprofit or governmental organizations.
• Advanced computer skills, with strong proficiency in Microsoft Excel and experience with other Microsoft Office and accounting software.
• Willingness to work a minimum 40-hour workweek, with additional hours as needed to meet project deadlines, month-end close, and other requirements.

Preferred Qualifications

• CPA or CPA candidate.
• Knowledge of Medicaid Cost Analysis and Medicaid Cost Report rules highly preferred.
• Experience with Financial Edge.
• Experience in SC BHDD (Department of Behavioral Health and Developmental Disabilities) provider network.

Duties and Responsibilities:

• Financial Accounting and Reporting: 
  1. Maintain the integrity of all revenues, ensuring compliance with organizational policies, procedures, and applicable state and federal regulations.
  2. Supervise General Ledger functions, including Accounts Payable, Accounts Receivable, and Purchasing.
  3. Manage the month-end close and financial reporting process, including posting journal entries and completing account reconciliations.
  4. Prepare and review annual audit workpapers and oversee year-end close.
  5. Produce monthly financial reports.
  6. Prepares audit workpapers for the annual audit.
  7. Prepare census reports for federal and state agencies.
  8. Collaborate with accounting staff to ensure proper recognition of revenues and expenses.
• Budgeting
  1. Develop the annual organizational budget.
  2. Produce monthly departmental reports to monitor and compare expenditures against the budget.
  3. Prepare the Center’s Medicaid Cost Report.
  4. Develop and calculate the Center’s Cost Allocation Plan.
  5. Prepare standard and ad hoc budgets and analytical reports.
  6. Maintain and provide managers with an annual and as-needed listing of all budgeted positions by cost center.
  7. Prepare and submit operational funding requests for special initiatives. 
  8. Ensure grant proceeds are used in compliance with grant agreements and contracts.
  9. Analyze trends and variances in revenue, expenses, and funding.
• Purchasing
  1. Supervise purchasing activities to ensure goods and services are procured at the lowest responsible cost in compliance with applicable laws, regulations, and organizational policies.
  2. Review solicitations, including Invitations for Bid (IFBs), Requests for Proposal (RFPs), and Requests for Quotation (RFQs).
  3. Identify and mitigate risks associated with procurement activities.
  4. Ensure purchasing policies and procedures are reviewed and updated regularly.
• Other
  1. Ensure training is provided for new hires and upon procedure changes.
  2. Identify opportunities for efficiency and improvements in processes, systems, and reporting through independent investigation and research.
  3. Implementation of special projects.
  4. Other duties as assigned.

Working Conditions

Work is performed in a typical office setting. Work in excess of 40 hours may be required in a given workweek in order to meet deadlines. Travel is rarely required.

Supervision

The Assistant Director of Accounting reports to the Senior Director of Finance.

Typical Physical Demands:

Sitting, standing, bending, stooping, reaching, frequent lifting, and manual dexterity sufficient to operate standard office machines. Must have normal range of hearing and vision.

Typical Mental Demands:

Must have the ability to multitask in a fast-paced environment. Formulate decisions and act upon them. Adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels. Maintain confidentiality of all sensitive information.

Hazards/Potential Hazards:

Cleaning chemicals, ergonomic hazards: i.e. static postures, repetitive motion, trip hazards such as file drawers and electrical wires and computer equipment.

I have read this position description and fully understand the requirements set forth therein. I hereby accept the position of Director of Finance and agree to abide by the requirements set forth and will perform all duties and responsibilities to the best of my ability.