Documentation Specialist - Three Fountains WAC

General Responsibilities:

The Documentation Specialist is expected to support people with disabilities in all areas of vocational development as identified in the Single Plan document and to assist the Program Manger to plan, organize, direct, and assess vocational supports for people who purchase services through the Babcock Centers Vocational Supports Division. The Documentation Specialist is expected to develop and maintain a cooperative, professional working relationship with colleagues. The Documentation Specialist is expected to represent Babcock Center appropriately and conduct himself/herself in a professional manner when interacting with people receiving services, their families, staff from other agencies, customers and the general public.

Duties and Responsibilities:

1. Direct Service Responsibilities:

1. Focuses on learning the vocational desires, goals and needs of each person served and assists all staff to learn same.
2. Develops and maintains a thorough understanding of Personal Outcomes Measures (as defined by The Council on Quality and Leadership) as they relate to vocational/daytime endeavors.
3. Develops and maintains a thorough understanding of the Person Centered Planning process emphasizing the role of the vocational supports staff in that process.
4. Assists Program Manager in assuring that individualized supports are properly assessed and documented to ensure proper planning and supports are in place to work toward the desired vocational outcomes for each person served.
5. Attends Single Plan meetings in accordance with the desires of the person served and/or assures the attendance of a vocational staff person at Single Plan meetings in accordance with the desires of the person served..
6. Ensures that people served are supported to successfully complete contracts and learn new job skills, community concepts and other skills necessary for successful work experiences.
7. Schedules work effectively in order to meet documentation deadlines.
8. Assures that alternative work-related activities to enhance desired vocational outcomes are available and used by Work Supports Instructors. Uses creativity in designing alternative work-related activities.
9. Assures that staff are offering a variety of vocational opportunities in supporting people in reaching their desired outcomes.
10. Schedules, attends, and/or conducts in-service trainings as appropriate.
11. Performs other duties as assigned.

II. Documentation Responsibilities:

1. Documents and assures documentation of progress for each person served is accurate, legible and timely.
2. Documents and assures documentation of Single Plan progress monthly for each person served.
3. Completes relevant assessments for work performed and for Single Plan development is completed accurately and timely.
4. Documents and assures that all incident reports, allegations of abuse/neglect and accident/injury reports, etc. are documented and reported as required.
5. Conducts internal audit process as directed by Program Manager.
6. Ensures accountability is documented for each persons assigned.
7. Documents and reports maintenance, care of equipment and supply needs.
8. Coordinates distribution of required documentation to families, other agencies and within Babcock Center as required.
9. Assists Program Manager as needed with admission/discharge procedures, tours, etc.

IV. Safety/Standards Responsibilities:

1. Assists Program Manager with ensuring compliance with all regulatory standards and agencies, i.e. SCDDSN licensing regulations, DOL regulations, federal, state and local standards, etc.
2. Participates in monthly safety meetings as directed by Program Manager.
3. Complies with and ensures compliance of all safety and security procedures and regulations.
4. Maintains care in the handling and maintenance of contract supplies, materials and equipment.

1. Budgetary/Fiscal Responsibilities:

1. Ensures resources are used efficiently.
2. Solicits and offers suggestions for more efficient use of resources.

VI. Supervisory Responsibilities:

1. Assists Program Manager in interviewing applicants for positions and orientation of new employees.
2. Monitors and ensures accountability ratios and documentation.
3. Assists and participates in the strategic planning process for vocational supports.
4. Develops employee skills through adequate supports and identification of training needs.
5. Participates in employee meetings routinely and as needed regarding policies, procedures and practices. Documents all meetings as directed.
6. Assists in the development of Babcock Center policies and procedures as directed.

Working Conditions:

The Documentation Specialist is expected to work a minimum of 40 hours per week, generally eight hours per day, primarily during the hours of 7:00 a.m. to 5:00 p.m. or more as needed. Flexibility is required for emergencies, special meetings, or events and on-call duties. This position is considered non- exempt. The position may require work during evenings and weekend hours.

Supervision:

The Documentation Specialist reports to the Program Manager.

Qualifications:

The Documentation Specialist must meet the following minimal qualifications:

1. Minimum of 18 years old.
2. High school diploma or equivalent
3. Valid South Carolina drivers license and good driving record
4. Have a minimum of 2 years experience in the human services field.
5. Maintain approved driving privileges with Babcock Center.

Hazards/Potential Hazards:

Biological/infectious wastes, cleaners/solvents, climbing, disinfectants/glutaraldehyde, electrical, ergonomic hazards: i.e. lifting, pushing/pulling, twisting, hazardous wastes, latex allergy, sharps (needles, broken glass, etc), soaps/detergents, and wet surfaces.

Typical Physical Demands:

Sitting, standing, bending, stooping, reaching, frequent lifting, and manual dexterity sufficient to operate standard office machines. Must have normal range of hearing and vision.

Typical Mental Demands:

Must be able to adapt with stress associated with fast-paced work environment and multi-tasking. Formulate decisions and act upon them. Adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels. Maintain confidentiality of all sensitive information.

Qualifications:

The Documentation Specialist must meet the following minimal qualifications:

1. Minimum of 18 years old.
2. Bachelor Degree and One Experience in Human Services, Associated Degree with 3-year experience in the High school diploma or equivalent with 4 -years experience.
3. Valid South Carolina Drivers License and Good Driving Record.
4. Maintain approved driving privileges with Babcock Center.