Accounting Assistant

Position Overview

We are seeking an Accounting Administrative Assistant to provide accounting, purchasing, invoice processing, records management, and front-office administrative support.

The ideal candidate will have approximately 3 years of accounting experience, strong Microsoft Office skills, and the ability to manage financial records, purchase orders, invoices, deposits, and customer inquiries with accuracy and professionalism.

Key Responsibilities

• Manage blanket purchase orders, including monitoring balances and processing related transactions.
• Process and approve invoices for payment in accordance with established procedures.
• Respond to internal and external customer inquiries and provide accurate information or direct requests to the appropriate resources.
• Validate bank deposits by:
• • Verifying accounting string information.
  • Reconciling amounts received against amounts deposited.
  • Ensuring proper protection and handling of funds.
• Maintain accurate accounting records and databases for incoming revenue.
• Create and maintain records related to departmental revenue and financial activities.
• Provide administrative oversight of the customer service reception desk.
• Coordinate mail and courier services, meeting room scheduling, and vehicle servicing.
• Answer and manage the department’s main telephone line.
• Ensure appropriate staff coverage and availability of required resources.
• Research products, services, and solutions and provide recommendations to the supervisor.
• Manage annual inventory of office supplies and equipment.
• Maintain accurate databases, records, and documentation.
• Follow established accounting, purchasing, administrative, and financial procedures.

Required Qualifications

• High school diploma or GED.
• 3 years of accounting experience.
• Extensive knowledge of Microsoft Office, including:
• • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Access
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision and effectively as part of a team.
• Ability to operate telephone, computer, radio, and other electronic equipment.
• Ability to communicate professionally in a public-facing environment.
• Strong attention to detail and organizational skills.

Preferred Qualifications

• Experience with government accounting.
• Familiarity with governmental organizations and administrative functions.
• Experience with purchasing, accounts payable, invoice processing, deposits, or financial recordkeeping.

Key Skills

Accounting | Accounts Payable | Invoice Processing | Purchase Orders | Bank Deposits | Reconciliation | Microsoft Excel | Microsoft Office | Records Management | Administrative Support | Customer Service | Government Accounting