Executive Assistant

Overview Of Athena

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

Position Summary

We are currently recruiting for an Executive Assistant. This is responsible for administrative work assisting the Director of HealthSource RI and the HSRI senior leadership team in planning, coordinating, implementing and controlling the daily functions of HealthSource RI. This part-time position pays $26/hr, and is located in Providence, RI.

Essential Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist the Director by relieving him or her of administrative details involving correspondence with other divisions and departments and the public.
• Perform office management work that keeps the division running efficiently and effectively.
• Perform responsible administrative work assisting the Director of the Healthsource RI in correspondence and scheduling with parties both inside and outside of government.
• Assist the agency in human resource-related administrative tasks such as onboarding and offboarding.
• Organize and maintain administrative and office management records such as agency decisions and approvals, public meetings and preparations, organizational charts, contact lists, floor plans, and furniture and technology asset management.
• Coordinate and track requests related to office infrastructure with other divisions or agencies as needed.
• Monitor office access and keep visitor records.
• Perform other duties as assigned.
  
  

Required Skills/Abilities

• Strong organizational, communication and interpersonal skills are a must.
• Ability to work interdependently in service to a dynamic team.
• Ability to prioritize the right tasks with minimal supervision and work on multiple tasks in a fast-paced environment is necessary.
• High proficiency in Microsoft Office, including PowerPoint and Excel, is required.
• Willingness to learn quickly and the ability to cope with ambiguity and change are critical to this role.
• Ability to switch from task to task based on team needs and agency priorities.
• Ability to multitask and be flexible.
• Highly motivated.
  
  

Education And Experience

• High School Diploma or equivalent, required.
• Some college preferred and/or prior administrative experience.
• Prior C-Suite experience highly preferred.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Working hours M-F, 8:00am-4:30pm.
• Must be able to lift and move up to 25 pounds.
  
  

Successful ATHENA Employees Will Display The Following Characteristics

• You strive to be the best in your field currently and in the future.
• You like to make your employer look good.
• You find solutions, where others only see problems.
• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.
  
  

The Benefits Of Working For ATHENA Include

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance available for full- time employment
• Health Savings Account
• Pet insurance.
• 401k with a generous employer match.
• ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.
• Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.
• Short and Long Term Disability.
• Employee Assistance Program (EAP).
• Easy to use employee self-serve HR portal.
• Sick leave varies by state – be sure to inquire with your Recruiter.
  
  

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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