Executive Assistant

Job Title: Executive Assistant

Location: Providence, RI
Duration: 2–3 months (Potential for extension and contract-to-hire)
Start Date: ASAP
Pay Rate: $25–$28/hour
Work Mode: Onsite

Job Description

We are seeking an experienced Executive Assistant to support our client's team in the education sector. In this role, you will provide high-level administrative support to two executives within the Dean's Office by managing calendars, coordinating meetings and travel, preparing communications, and assisting with events. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments, and daily schedules.
• Draft, edit, and respond to professional emails, letters, and other correspondence.
• Prepare materials and coordinate logistics for meetings, including executive and large-scale meetings.
• Assist with event planning, setup, coordination, and cleanup.
• Arrange and coordinate business travel, including itineraries and accommodations.
• Provide comprehensive administrative support to executive leadership.
• Perform filing, document management, and front desk reception duties as needed.
• Provide additional administrative and operational support on an ad hoc basis.

Requirements

• 3–5 years of experience in an Executive Assistant or administrative support role.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Strong calendar management and time management skills.
• Excellent written communication skills with the ability to draft professional correspondence.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality and professionalism.

Preferred Qualifications

• Experience preparing and coordinating executive meetings.
• Knowledge of corporate travel coordination.
• Event planning and event management experience.