Workday Project Support Coordinator

Overview Of Athena

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

Position Summary

We are currently recruiting for a Workday Project Support Coordinator. This full-time position pays $23.54/hr, and is located in City, State.

This position plays a critical role in assisting the project team during the implementation of the Workday system. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while supporting key project activities, including maintaining the project calendar, scheduling meetings and events, developing presentations, and coordinating training sessions for users. This position is essential to ensuring the smooth execution of the project plan and effective communication among stakeholders.

Essential Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Project Calendar Management

• Maintain and update the overall project calendar, tracking key milestones, deliverables, and deadlines throughout the Workday implementation lifecycle.
• Schedule and manage recurring project meetings, workshops, steering committee sessions, and user acceptance testing (UAT) activities.
• Proactively identify potential scheduling conflicts and ensure resource availability for critical project tasks and meetings.
• Collaborate with team members and stakeholders to adjust schedules as needed, ensuring alignment with project objectives.
  
  

Meeting & Event Scheduling:

• Coordinate and schedule meetings between internal teams, external consultants, and stakeholders, ensuring all participants receive timely invitations, agendas, and follow-up materials.
• Organize project workshops, training sessions, and implementation events, managing logistics such as meeting room reservations, virtual meeting setup, and equipment arrangements.
• Monitor attendance and follow up with participants to ensure all key project members are engaged and aware of upcoming activities.
  
  

Presentation & Documentation Development:

• Assist the project management team in developing high-quality presentations for stakeholder meetings, status updates, and executive briefings.
• Create and maintain project documentation, such as meeting minutes, decision logs, status reports, and risk registers.
• Assist in the development of visual aids and other materials for presentations, using tools such as PowerPoint, Excel, and Workday-related content.
• Ensure all project-related documentation is organized and stored in a central repository for easy access by the team and stakeholders.
  
  

Training Coordination:

• Work with Workday consultants, subject matter experts, and HR/IT leaders to coordinate training activities for end users.
• Develop and manage the training schedule, ensuring that all key user groups (HR, payroll, finance, managers, etc.) receive necessary training.
• Coordinate logistics for training sessions, including booking venues, arranging materials, managing virtual training platforms, and tracking participant attendance.
• Assist in the development and distribution of training materials, including guides, tutorials, and recorded sessions, ensuring easy access to resources for all participants.
  
  

Project Communication Support:

• Maintain effective communication with all stakeholders, providing timely updates on project activities, scheduling changes, and upcoming milestones.
• Distribute meeting agendas, action items, and key decisions to ensure alignment across teams.
• Serve as the point of contact for project-related inquiries, assisting with the resolution of scheduling or logistical issues as needed.
• Provide administrative support to project managers and team leads as required.
• Perform other duties as assigned.
  
  

Required Skills/Abilities

• Strong organizational and time management skills including the ability to manage multiple tasks simultaneously
• Strong verbal and interpersonal communication skills, including customer service orientation and positive attitude.
• Proficiency in written communication skills, including experience developing professional presentations.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Teams).
• Proficiency with Google calendars and/or other scheduling software tools.
• Proficiency with virtual meeting management software (Zoom, Teams).
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.
• Attention to detail and proactive problem-solving skills.
• Success working with cross-functional teams, including HR, IT, and external consultants.
• Flexibility and adaptability to manage changing priorities and shifting deadlines.
• Ability to work with diverse groups/populations.
• Ability to multitask and be flexible.
• Highly motivated.
  
  

Education And Experience

• High School Diploma or equivalent, required.
• Bachelor's degree or equivalent in related field, preferred.
• Minimum of two years of professional experience providing administrative support
• Experience in project coordination and execution of complex scheduling.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Working hours M-F, 8:30am-4:30pm.
• Must be able to lift and move up to 25 pounds.
  
  

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.
• You like to make your employer look good.
• You find solutions, where others only see problems.
• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.
  
  

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance available for full- time employment
• Health Savings Account
• Pet insurance.
• 401k with a generous employer match.
• ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.
• Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.
• Short and Long Term Disability.
• Employee Assistance Program (EAP).
• Easy to use employee self-serve HR portal.
• Sick leave varies by state – be sure to inquire with your Recruiter.
  
  

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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