Administrative Assistant

OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting an Administrative Assistant. This full-time position pays $24.04/hour and is in South Bronx, NY.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide general administrative support, including answering phones, managing emails, and greeting visitors.
• Assist in the creation, formatting, and distribution of program-related documents, reports, and materials.
• Manage calendars, schedule appointments, meetings, and events for program staff.
• Draft, edit, and proofread correspondence, memos, and other written materials as needed.
• Maintain organized files, records, and office supplies to ensure easy access and retrieval.
• Arrange meeting logistics, prepare meeting agendas, take minutes, and distribute meeting materials.
• Assist in coordinating visits, tours, and orientations for participants, families, and partners.
• Collaborate with program departments to support their administrative needs and initiatives.
• Assist in special projects and tasks as assigned by program management.
• Additional duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Ability to work independently; must be self-motivated.
• Excellent verbal, written, and listening communication skills.
• Ability to understand and adhere to the duties, methods, and procedures required by the position.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong multitasking and time-management skills.

Education and Experience:

• High School diploma or equivalent, required.
• Associate’s degree preferred.
• Minimum of two years of administrative support experience.
• General computer skills and proficiency in data entry and documentation.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Standard hours of work Monday through Friday, 7:30 am – 4:30 pm, however evening and weekend hours may be required.
• Travel may be required.

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.
• You like to make your employer look good.
• You find solutions, where others only see problems.
• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance.
• Health Savings Account.
• Pet insurance.
• 401k with a generous employer match.
• ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.
• Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.
• Short- and Long-Term Disability.
• Employee Assistance Program (EAP).
• Easy to use employee self-serve HR portal.
• Sick leave varies– be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.