Vendor Management Specialist

Job Title: Vendor Management SpecialistJob Description

As a Vendor Management Specialist, you will be responsible for setting up and maintaining vendor accounts, ensuring all records are accurate and compliant with company policies. You will collaborate with accounts payable and vendors to resolve any onboarding issues promptly. Your role will also involve gathering, verifying, and updating vendor documentation, assisting with 1099 preparation, and supporting year-end processes.

Responsibilities

• Set up and maintain vendor accounts, ensuring accuracy and compliance with company policies.
• Collaborate with Accounts Payable and vendors to resolve onboarding issues.
• Periodically gather, verify, and update vendor W-9 documentation.
• Assist with 1099 preparation and contribute to year-end processes.
• Respond to vendor inquiries via the help desk, providing timely support.
• Guide and support the AP team in collecting documentation for audits.
• Uphold internal controls throughout vendor management and AP operations.
• Collaborate with stakeholders to identify and implement process improvements.
• Handle administrative tasks and contribute to special projects as needed.
• Ensure prompt and accurate responses to inquiries from internal teams and external suppliers.
• Partner with internal departments and vendors to resolve discrepancies in invoices or payments.
• Provide stakeholders with ad hoc reports, data analysis, and insights.
• Work with business units to enhance reporting capabilities and streamline AP procedures.
• Prepare and distribute AP-related reports and analytics.
  
  

Essential Skills

• Vendor management
• Accounts payable
• Experience with 1099 and 1042 processes
• Proficiency in Oracle
• Vendor maintenance
  
  

Additional Skills & Qualifications

• Proficiency in Oracle
• Experience in vendor management and maintenance
  
  

Work Environment

The work environment involves collaborating with various internal departments and external vendors to enhance processes and resolve issues. You will work with advanced technologies like Oracle to manage and streamline accounts payable procedures. The role requires adaptability to handle administrative tasks and participate in special projects as needed.

Job Type & Location

This is a Contract position based out of Jacksonville, FL.

Pay And Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Jacksonville,FL. Application Deadline This position is anticipated to close on Dec 23, 2025.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.