Scanning Clerk

Job Overview

We are looking for a detail-oriented Document/Scanning Support Specialist to join our team. This role focuses on digitizing, organizing, and maintaining documents to ensure accuracy, accessibility, and compliance with company standards. The ideal candidate will have strong organizational skills and the ability to handle sensitive information responsibly.

Key Responsibilities

• Operate scanning equipment to digitize paper documents.
• Ensure scanned files are clear, complete, and properly formatted.
• Sort and categorize documents according to company filing systems.
• Maintain both physical and electronic filing systems for easy access.
• Verify accuracy of scanned documents against originals and correct errors as needed.
• Upload scanned files to designated databases or shared drives.
• Label and index files for quick retrieval.
• Handle sensitive information in accordance with company policies.
• Ensure compliance with data protection and retention regulations.
• Assist with shredding or archiving old documents.
• Support other administrative tasks as assigned.
  
  

Essential Skills

• Proficiency in document scanning and data entry.
• Experience with filing and document management systems.
• Basic computer skills and familiarity with scanning software/scanners.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information responsibly.
  
  

Qualifications

• High school diploma or equivalent.
• Prior experience in document management or clerical work is a plus.
• Ability to lift and move files or boxes up to 25–30 lbs.
• Comfortable with prolonged periods of sitting and operating scanning equipment.
  
  

Work Environment

This position operates in a standard office environment with a Monday–Friday schedule. Start times are negotiable between 7:00 AM and 8:30 AM.

Job Type & Location

This is a Contract position based out of Pittsburgh, PA.

Pay And Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Pittsburgh,PA.

Application Deadline

This position is anticipated to close on Nov 11, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.