Payroll Administrator

Minneapolis, MN (hybrid schedule)

Job Description

The Payroll Administrator supports a large, high-volume payroll operation by reviewing and reconciling project timecards, preparing weekly payroll, and ensuring accurate and timely payments for a diverse workforce. This role focuses heavily on payroll auditing and workforce management/timekeeping, requiring strong analytical skills and advanced Excel capabilities. The position offers the opportunity to work within a growing payroll shared services environment that supports complex, multi-state payroll operations and provides significant room for professional development and internal mobility.

Responsibilities

• Review and reconcile project timecards prior to the weekly pay run to ensure accuracy and compliance.
• Prepare and review weekly payroll, including accurate data entry of payroll information and generation of associated reports as needed.
• Prepare daily off-cycle checks, including retroactive pay calculations when required.
• Research, troubleshoot, and resolve payroll inquiries from team members via phone and email in a timely and professional manner.
• Serve as a payroll team liaison for project teams, providing guidance on timekeeping, payroll processes, and related questions.
• Complete unemployment earnings requests accurately and within required deadlines.
• Set up new craft payroll team members, including salary and pay-related data entry, and process updates and terminations as needed.
  
  

Essential Skills

• Bachelor’s degree or Associate’s degree with at least 6 months of payroll experience.
• Experience working in payroll, with exposure to timecard review, payroll processing, or payroll auditing.
• Strong proficiency in Microsoft Excel, including data views, graphing, pivot tables, and VLOOKUP functions.
• Ability to analyze large data sets and identify discrepancies or trends in payroll and timekeeping information.
• Strong attention to detail and accuracy in data entry and reconciliation.
  
  

Additional Skills & Qualifications

• Experience working in a shared services environment supporting payroll, accounting, or finance functions.
• Familiarity with workforce management and timekeeping systems, particularly in environments where payroll audit is a primary focus.
• Exposure to multi-state payroll operations and understanding of varying state requirements.
  
  

Work Environment

The role operates within a modern, shared services office that houses the majority of the organization’s Accounting, Finance, and Payroll functions, supporting a workforce of approximately 6,000–7,000 employees across virtually every state in the United States.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay And Benefits

The pay range for this position is $25.00 - $36.05/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on May 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.