What are the responsibilities and job description for the Office Administrator position at Aston Carter?
Position Overview
We are seeking a highly organized and detail-oriented Office Administrator to support day-to-day administrative operations, with a strong focus on order processing, tracking, and invoicing. This role is ideal for someone who is comfortable working in Excel, navigating internal systems, and managing multiple tasks in a fast-paced environment.
Key Responsibilities
Administrative support,Data entry,excel,spreadsheets,Clerical,Administration,Microsoft office
Qualifications
Additional Skills & Qualifications
3 years of administrative or office support
Basic understanding of accounting principles and financial processes is preferred
Proficiency in Microsoft Office (Excel, Word, Outlook)
Experience with accounting software (e.g., QuickBooks, NetSuite, or similar) is a plus
Strong attention to detail and organizational skills
Excellent communication and problem-solving abilities
Ability to handle multiple tasks and meet deadlines
Job Type & Location
This is a Contract to Hire position based out of Racine, WI.
Pay And Benefits
The pay range for this position is $24.00 - $25.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
This is a fully onsite position in Racine,WI.
Application Deadline
This position is anticipated to close on Jun 5, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
We are seeking a highly organized and detail-oriented Office Administrator to support day-to-day administrative operations, with a strong focus on order processing, tracking, and invoicing. This role is ideal for someone who is comfortable working in Excel, navigating internal systems, and managing multiple tasks in a fast-paced environment.
Key Responsibilities
- Provide administrative support to ensure smooth office operations
- Assist with order entry, processing, and tracking to ensure timely and accurate fulfillment
- Monitor order status and proactively communicate updates to internal teams and clients
- Prepare, review, and process customer invoices with a high level of accuracy
- Maintain organized records of orders, invoices, and related documentation
- Use Excel to track orders, generate reports, and analyze data
- Navigate internal systems to update and manage customer and order information
- Support cross-functional teams with administrative needs as required
- Identify process improvement opportunities and help streamline workflows
Administrative support,Data entry,excel,spreadsheets,Clerical,Administration,Microsoft office
Qualifications
Additional Skills & Qualifications
3 years of administrative or office support
Basic understanding of accounting principles and financial processes is preferred
Proficiency in Microsoft Office (Excel, Word, Outlook)
Experience with accounting software (e.g., QuickBooks, NetSuite, or similar) is a plus
Strong attention to detail and organizational skills
Excellent communication and problem-solving abilities
Ability to handle multiple tasks and meet deadlines
Job Type & Location
This is a Contract to Hire position based out of Racine, WI.
Pay And Benefits
The pay range for this position is $24.00 - $25.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Racine,WI.
Application Deadline
This position is anticipated to close on Jun 5, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $24 - $25