Data Entry Specialist

Job Title: Data Entry Specialist

Job Description

The Data Entry Specialist supports accurate and timely supplier payments by resolving invoice discrepancies, managing vendor communications, and partnering closely with Accounts Payable and internal stakeholders. This role works extensively within an ERP system, with a preference for SAP, to research and reconcile purchase orders and invoices while maintaining thorough documentation and strong vendor relationships.

Responsibilities

• Process and resolve invoice discrepancies within the Vendor Invoice Management (VIM) portal to ensure timely and accurate supplier payments.
• Communicate directly with suppliers to resolve invoicing discrepancies and confirm that invoices contain correct purchase order and billing information.
• Partner with Accounts Payable and internal stakeholders to review, reconcile, and close purchase orders in a timely manner.
• Facilitate vendor communications and meetings to identify invoicing issues, implement corrective actions, and maintain effective vendor relationships.
• Research and verify purchase order (PO) information and coordinate with suppliers to reissue invoices with accurate PO references for proper processing.
• Investigate invoice and PO discrepancies and collaborate with relevant stakeholders to implement appropriate resolutions, including adding line items, creating new purchase orders, or coordinating alternative payment solutions with the Business Controller.
• Maintain accurate documentation and records related to invoice resolution, vendor communications, and PO adjustments.
• Perform additional duties and responsibilities as assigned by management to support the overall efficiency of the vendor management and accounts payable processes.
  
  

Essential Skills

• Hands-on experience working in an ERP system; SAP experience is preferred.
• Strong accounts payable and invoice processing skills, including experience with invoicing and invoice reconciliation.
• Demonstrated ability to manage vendor relationships and vendor communications effectively.
• Good problem-solving skills with the ability to investigate and resolve invoice and purchase order discrepancies.
• Strong data entry skills with attention to detail and accuracy.
• Ability to work within a Vendor Invoice Management (VIM) portal or similar invoicing platform.
• Ability to collaborate with cross-functional stakeholders, including Accounts Payable and Business Controllers.
  
  

Additional Skills & Qualifications

• High school diploma or equivalent.
• Experience with SAP ERP is strongly preferred.
• Optimal data entry skills, including speed and accuracy.
• Strong organizational skills with the ability to manage multiple invoices, purchase orders, and vendor inquiries simultaneously.
• Clear and professional verbal and written communication skills for interacting with suppliers and internal teams.
• Ability to work effectively in a busy, fast-paced team environment.
  
  

Job Type & Location

This is a Contract position based out of New Berlin, WI.

Pay And Benefits

The pay range for this position is $17.00 - $18.50/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in New Berlin,WI.

Application Deadline

This position is anticipated to close on May 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.