Accounts Payable Coordinator

Accounts Payable Specialist

Job Description

This role focuses on high-volume, accurate processing of vendor invoices in a structured accounts payable environment. You will support multiple project locations, ensure compliance with tax and internal control requirements, and provide excellent customer service to internal and external partners. This position offers significant opportunities for growth, including job shadowing and development programs, in a collaborative and performance-driven culture.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, consistently meeting defined productivity and quality metrics (such as approximately 375 posted invoices per week with a 99.0% quality check rate).
• Perform three-way match reconciliations by comparing purchase orders, goods receipts, and invoices to ensure accuracy before payment.
• Apply appropriate tax plans to vendor invoices for multiple project locations, following established guidelines and procedures.
• Follow established accounts payable processes, procedures, and internal controls to ensure compliance and accuracy in all transactions.
• Provide excellent customer service to internal and external stakeholders, responding promptly to inquiries and promoting a sense of urgency around business-critical issues.
• Identify and communicate opportunities for process improvement within accounts payable workflows, and collaborate with internal and external partners to increase efficiency.
• Utilize Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams, to manage daily tasks and communications.
• Use ERP systems, including SAP or similar platforms, to enter, track, and reconcile invoices and payments.
• Perform data entry, invoice processing, reconciliation, and other clerical tasks with a high level of attention to detail and accuracy.
• Maintain reliable and consistent attendance, adhering to standard business hours and demonstrating professionalism and punctuality.
• Collaborate with team members in a positive, friendly, and supportive manner to build a cohesive and high-performing team environment.
• Adapt to changing priorities and processes, demonstrating agility, problem-solving, and a willingness to learn and take on new tasks.
• Proactively address issues and discrepancies in invoices or payments, working across functions to resolve problems quickly and effectively.
  
  

Essential Skills

• Experience in customer service, accounting, or business support roles, preferably in a professional office setting.
• Demonstrated experience working standard business hours in a professional environment, with a track record of reliability, punctuality, and strong work ethic.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams.
• Experience with accounts payable processes such as invoice processing, three-way matching, purchase order reconciliation, and payment processing.
• Strong data entry skills with a focus on accuracy and speed in handling high volumes of invoices.
• Experience using ERP systems; SAP or similar platforms are highly beneficial.
• Ability to provide excellent customer service to internal stakeholders, including active listening, clear communication, and empathy.
• Strong organizational skills with the ability to multitask, handle a high workload, and maintain focus under pressure.
• Detail-oriented approach to reconciliation, invoice review, and quality control.
• High sense of responsibility, reliability, and dependability in meeting deadlines and performance expectations.
• Effective verbal and written communication skills, with the ability to collaborate across teams and functions.
• Self-motivated and driven mindset, with a performance-oriented approach and comfort working toward weekly expectations.
• Agility and adaptability, with openness to change, willingness to learn, and comfort making and learning from mistakes.
• Calm and emotionally intelligent demeanor, able to remain composed under pressure.
• Strong analytical and problem-solving abilities, including critical thinking and a curious mindset.
  
  

Additional Skills & Qualifications

• Accounting or finance experience is a plus, including exposure to accounts payable, credit and collections, banking, account management, tax analysis, or business support roles.
• Experience in corporate or office environments, demonstrating professionalism and strong interpersonal skills.
• SAP or other ERP system experience is preferred and considered a strong asset.
• A college degree, particularly in accounting, finance, business, or a related field, is preferred but not mandatory.
• Entry-level candidates and recent college graduates are welcome, provided they demonstrate the right mindset, energy, and willingness to learn.
• Demonstrated ability to work independently as a "one-person agency" while collaborating effectively across functions.
• Proven ability to stay detail-oriented and organized in a fast-paced, high-volume environment.
• Positive, high-achieving attitude with a desire to engage and interact with the team.
• Performance-motivated mindset, comfortable with clearly defined weekly expectations and quick action.
• Strong customer service orientation, including active listening, empathy, and clear communication.
• High emotional intelligence, with the ability to remain calm and professional in challenging situations.
• Proactive, problem-solving approach, with a tendency to "run at problems" and resolve issues quickly.
• Interest in long-term career growth and development within a structured organization.
• Collaborative, friendly, and positive approach that aligns with a supportive team culture.
  
  

Work Environment

This role is based in an office environment and is initially 100% on-site, with the potential for up to two work-from-home days per week after approximately 90 days, based on performance. The team includes a mix of ages and experience levels and values open-mindedness, flexibility, and a positive attitude. Standard work hours total 40 hours per week, with common schedules such as 7:00 a.m. to 3:30 p.m. or 7:30 a.m. to 4:00 p.m., including a 30-minute lunch break. Overtime is not frequent. You will work in a professional corporate setting using Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams) and ERP systems such as SAP for daily tasks. The culture emphasizes collaboration, adaptability, and a friendly, supportive environment. The organization offers robust benefits and development opportunities, including weekly pay, generous paid time off (such as 20 days of PTO in the first year and multiple paid holidays), health, dental, and vision coverage, a competitive 401(k) program with employer contributions, wellness program incentives, significant investment in training and development, tuition reimbursement, and an on-site café environment with amenities such as a coffee shop. A job shadowing program allows employees to explore roles in the field for several months and pursue promotion opportunities into lead or manager positions, supporting long-term career growth.

Job Type & Location

This is a Contract to Hire position based out of La Vista, NE.

Pay And Benefits

The pay range for this position is $20.50 - $20.50/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in La Vista,NE.

Application Deadline

This position is anticipated to close on Jun 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.