Data Entry Clerk

Job Title: Procurement Admin

Job Description

We are seeking a meticulous and organized Procurement Admin to join our procurement team. The ideal candidate will be responsible for accurately entering and maintaining purchase order data, updating order records, and ensuring the smooth processing of invoices and shipments. This role is crucial in supporting our operations, finance, and warehouse teams with accurate and timely information.

Responsibilities

• Enter and maintain purchase order data accurately into company procurement systems in accordance with established procedures.
• Update order records to reflect current status, including confirmations, revisions, shipment updates, and closures.
• Log and track incoming invoices, packing slips, and delivery confirmations, flagging discrepancies to the approving manager for resolution.
• Maintain organized and accurate procurement documentation files, both digital and physical, as applicable.
• Run and distribute routine procurement reports as directed by management.
• Communicate order status updates to internal teams such as Operations, Finance, and Warehouse as needed.
• Escalate any supplier issues, pricing discrepancies, or non-routine requests to the designated manager immediately.
  
  

Essential Skills

• Proficiency in data entry with a high level of accuracy.
• Experience in accounting, accounts payable, and accounts receivable.
• Strong skills in invoicing and invoice processing.
• Familiarity with Microsoft Excel, including V-lookups.
• Experience with purchase orders and shipping logistics.
• Competence in using QuickBooks and bank reconciliation.
• Strong customer service and collections skills.
  
  

Additional Skills & Qualifications

• Experience in reconciliation and purchase order management.
• Effective communication skills for interacting with internal teams.
• Ability to manage and organize both digital and physical documentation.
  
  

Work Environment

The role is based in an office setting where you will utilize a range of technologies and software, including procurement systems and QuickBooks. The position requires attention to detail and the ability to manage multiple tasks efficiently. Standard working hours apply, with flexibility as needed to meet deadlines.Proc

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay And Benefits

The pay range for this position is $23.00 - $26.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Jun 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.