Administrative Office Coordinator

Job Title: Administrative Office Coordinator

Job Description

The Administrative Office Coordinator provides comprehensive administrative support to office staff and serves as a key point of contact for employees and visitors. This role manages front desk operations, coordinates communications, and supports daily office activities to ensure a professional, efficient, and well-organized work environment.

Responsibilities

• Perform reception duties, including greeting employees and visitors in a professional and welcoming manner.
• Answer and direct telephone calls promptly and accurately, and deliver messages to appropriate staff members.
• Schedule and coordinate conference calls, ensuring all participants have the necessary information and materials.
• Coordinate incoming and outgoing mail, including sorting, distributing, and preparing items for shipment or delivery.
• Assist with coordinating and arranging lunches and related office events as needed.
• Provide general administrative support to staff, including document preparation, copying, filing, and data entry.
• Maintain an organized front desk and office environment to support efficient daily operations.
• Prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines.
• Communicate clearly and professionally in both verbal and written formats with internal and external contacts.
• Support office administration activities and collaborate with team members to ensure smooth workflow.
  
  

Essential Skills

• A minimum of 3 years of experience in administrative support or a similar office-based role.
• Proficiency with Microsoft Office, including strong knowledge of Word and Outlook.
• Excellent verbal and written communication skills.
• Demonstrated ability to prioritize and handle multiple tasks in a fast-paced environment.
• Strong organizational skills with a high level of attention to detail.
• Self-motivated and able to work independently while supporting a broader team.
• Ability to consistently meet deadlines.
• Experience working in an office environment, including front desk and general administration duties.
• High school diploma or equivalent.
  
  

Additional Skills & Qualifications

• Associate degree preferred.
• Knowledge of the architecture and engineering (A/E) industry is desired.
• Professional demeanor with a customer-focused approach.
• Ability to maintain confidentiality and handle sensitive information appropriately.
  
  

Work Environment

This position is based in a professional office setting with regular front desk and reception responsibilities. The role involves frequent interaction with employees, visitors, and callers, requiring a polished and courteous presence at all times. The Administrative Office Coordinator uses standard office equipment and Microsoft Office applications, particularly Word and Outlook, throughout the day. The work environment is fast-paced and requires effective multitasking, organization, and time management to handle shifting priorities and deadlines.

Job Type & Location

This is a Contract to Hire position based out of Columbia, SC.

Pay And Benefits

The pay range for this position is $24.04 - $28.85/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Columbia,SC.

Application Deadline

This position is anticipated to close on May 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.