Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages high-volume invoice processing, supports month-end close activities, and ensures accurate and timely payments to vendors. This role focuses on non-PO and PO-based invoice processing, expense management, accruals, and general ledger postings while collaborating closely with internal teams in a supportive, team-oriented environment.

Responsibilities

Accounts Payable Operations

• Process expense related invoices i.e. utilities, insurance, day-to-day operating costs, etc. (150–200 per month; ~30–50 per day) using Metaviewer or similar systems
• Review, code, and enter invoices accurately, ensuring proper GL allocation
• Manage PO and non-PO invoices, including threshold-based routing and approvals
• Identify aged or unnecessary POs and assist with clean-up activities
• Handle check requests and prioritize urgent payments
  
  

Vendor Management

• Set up new vendors, including collecting and reviewing W-9s
• Validate tax IDs and maintain accurate vendor master records
• Support vendor master clean-up and data integrity initiatives
  
  

Sales & Compliance

• Assist with sales tax tracking and processing (~up to 50 transactions daily)
• Maintain compliance with company policies and regulatory requirements
• Support business license tracking and documentation
  
  

Month-End Close & Accounting Support

• Prepare and post journal entries (daily and month-end as needed)
• Assist with accruals for expenses and services incurred within the period
• Support the month-end close process, including AP-related reconciliations
• Perform flux (variance) analysis to explain period-over-period changes
• Reconcile aged invoices and PO’s and work with supervisor to write off items as needed.
  
  

Qualifications

• 2 years of experience in accounts payable or general accounting.
• Hands-on experience with accounts payable processing, including invoice coding, approvals, and payments.
• Experience with purchase orders and expense reports, including 2-way and 3-way matching.
• Strong Microsoft Excel skills, including proficiency with VLOOKUP and Pivot Tables.
• Experience preparing and posting journal entries to the general ledger, preferred
• Ability to perform accruals and understand period-end cut-off for services and expenses, preferred
• Familiarity with flux (variance) analysis as part of month-end close activities.
• Strong attention to detail and accuracy when handling high-volume invoice processing.
• Effective communication skills for working with internal employees and vendors regarding invoices, POs, and payment issues.
  
  

Job Type & Location

This is a Contract to Hire position based out of La Mirada, CA.

Pay And Benefits

The pay range for this position is $26.00 - $29.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in La Mirada,CA.

Application Deadline

This position is anticipated to close on Jun 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.