Accounts Payable Specialist

I have a direct hire opening for an Accounts Payable Specialist in Brea, CA with a company that designs, supplies, and installs warehouse storage systems, including pallet racking, shelving, mezzanines, and other material handling solutions for manufacturers, distributors, and warehouses.

• In this role, you will support the full accounts payable process for a multi-state operation with six locations across four states.

• You will be responsible for processing vendor invoices for material purchases, freight, subcontracted installation labor, and project-related services while helping maintain accurate AP records and controls for multiple projects and locations.

• This is a project-based billing environment where you will review invoice accuracy before payment, perform 3-way matching between the purchase order, receiving documents, and vendor invoice, and work directly with Project Managers and Operations to verify approved work, materials, services, and project costs before vendor payments are processed.

• Maintain vendor files, including W‑9s, 1099s, and Certificates of Insurance, and manage AP processes in NetSuite.

Direct Hire Opportunity – Be on our client’s payroll from Day 1!

Schedule and Pay Information:

• 1st Shift: Monday–Friday; 8:00 AM–5:00 PM
• Pay Range: $25–$30/hour depending on experience

Benefits of the Accounts Payable Specialist:

• Medical, dental, and vision
• 401(k) with company match up to 3% after 1 year
• Paid holidays
• 1-week PTO
• 1-week unpaid time off

Job Duties of the Accounts Payable Specialist:

• Manage AP in a project-based billing environment by working with Project Managers to verify approved work, materials, services, and project costs prior to payment.
• Process vendor invoices for multiple locations and projects for a multi-state operation
• Process invoices for suppliers, freight carriers, subcontractors/installers, and service vendors.
• Perform 3-way matching between purchase orders, receiving/packing lists, and vendor invoices to verify invoice accuracy before payment.
• Maintain payables controls by posting invoices, preparing checks, and reconciling vendor statements
• Track which project and location invoices and costs should be assigned to before processing payment
• Work with Project Managers, Operations, Purchasing, and vendors to resolve invoice discrepancies
• Verify approved work, materials, freight, subcontractor labor, and project costs before payment
• Enter invoices into NetSuite and code invoices to the correct GL accounts
• Prepare weekly check runs and process ACH payments through NetSuite
• Reconcile vendor statements and resolve missing invoices, duplicate invoices, unapplied credits, partial payments, and payment discrepancies.
• Maintain vendor files including W-9s, 1099 documentation, vendor applications, and Certificates of Insurance
• Use Excel for reporting, invoice tracking, and invoice review.

Job Requirements for the Accounts Payable Specialist:

• 3 years of Accounts Payable or accounting experience within construction, manufacturing, distribution, or project-based service environments
• Have 2 years of NetSuite experience
• Strong understanding of 3-way match processes
• Experience reconciling vendor discrepancies and resolving invoice issues
• Strong Excel skills including pivot tables and formulas preferred
• Communicate with vendors, Project Managers, and Operations on discrepancies and approvals.

APPLY NOW!